Medical Records Supervisor - SCI Laurel Highlands

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 42,000 - 52,000; Full time

Job summary

Commonwealth of Pennsylvania seeks a Medical Records Supervisor for the Department of Corrections to oversee inmate health records, supervise staff, and ensure compliant documentation practices. The role emphasizes accurate medical recordkeeping and timely reporting within a structured state environment.

Requirements include RHIT or RHIA certification (or eligibility) with certification within 12 months, completion of basic training in Elizabethtown, PA, and CJIS background clearance.

Qualifications

• RHIT or RHIA certification required by AHIMA or eligibility for certification including completion of an AHIMA approved RHIT or RHIA education program.
• Certification must be obtained within 12 months of employment.
• PA residency requirement is waived for this title.
• Background check and CJIS compliance required.

Responsibilities

• Staff supervision: Direct subordinate staff by assigning tasks, reviewing work, and providing training
• Record management: Organize and maintain inmate health records in accordance with policy and documentation standards
• Record processing: File, issue, and prepare medical records for transfers, parole, and legal proceedings
• Quality review: Examine medical records for completeness and refer incomplete documentation for correction
• Statistical reporting: Compile reports on morbidity, mortality, and service usage
• Process improvement: Evaluate recordkeeping methods and support quality assurance efforts

Skills

Staff supervision

Record management

Record processing

Quality review

Statistical reporting

Process improvement

Education

RHIT certification

RHIA certification

Eligible for RHIT/RHIA education program

Job description

THE POSITION

The Medical Records Supervisor with the Department of Corrections plays an important role in supporting quality health care. This position offers a chance to guide staff and improve recordkeeping systems. The work helps ensure that inmates receive accurate and timely medical documentation. This role is ideal for someone who wants to make a positive impact within a structured and supportive environment.

DESCRIPTION OF WORK

This role oversees the coordination and maintenance of inmate medical records while guiding staff and ensuring compliance with various standards.

As a Medical Records Supervisor, you will perform the following duties:

• Staff Supervision: Direct subordinate staff by assigning tasks, reviewing work, and providing training
• Record Management: Organize and maintain inmate health records in accordance with policy and documentation standards
• Record Processing: File, issue, and prepare medical records for transfers, parole, and legal proceedings
• Quality Review: Examine medical records for completeness and refer incomplete documentation for correction
• Statistical Reporting: Compile reports on subjects such as morbidity, mortality, and service usage
• Process Improvement: Evaluate recordkeeping methods and support quality assurance efforts

Work Schedule and Additional Information:

• Full-time employment, 37.5-hour work week
• Work hours are 7:30 AM to 3:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary:Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $46,827 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

Special Requirements

• This position requires p ossession of a valid Registered Health Information Technician (RHIT) certificate or a Registered Health Information Administrator (RHIA) certificate issued by the American Health Information Management Association (AHIMA), or eligibility for certification including completion of an AHIMA approved RHIT or RHIA Health Information Management education program.

Post Employment Requirement

• Employees who meet the Necessary Special Requirement based on the eligibility option for the RHIT or RHIA certification must obtain one of these certifications within 12 months of employment.

Other Requirements

• Successful completion of basic training in Elizabethtown, PA is required.
• PA residency requirement is currently waived for this title.
• You must be able to perform essential job functions.

Legal Requirements

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans

• Pennsylvania law (51 Pa. C.S.
• 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
• your score may be lower than deserved.
• you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.