Medical Records Assistant - SCI Coal Township

Commonwealth of Pennsylvania; Coal Township (PA); On-site; USD 37,000 - 46,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking a Medical Records Assistant for the State Correctional Institution at Coal Township to support accurate medical documentation and reliable recordkeeping. You will prepare, file, archive, and manage medical records to ensure information is accessible for staff and facility needs.

The role emphasizes attention to detail, compliance with standards, and collaboration with health services and security teams.

Qualifications

• One year of clerical experience maintaining or reviewing medical records, transcribing dictated or recorded medical information, or conducting medical abstracting and coding.
• Graduation from an accredited medical secretarial, medical records, medical transcription, medical assisting, medical coding, or health information management program.
• An equivalent combination of experience and training.

Responsibilities

• Record Preparation: Maintain electronic, paper, and film records and ensure accuracy and completeness
• Information Management: Upload, merge, and extract data in the electronic health record system
• Record Filing: File, withdraw, and issue records and complete transfer checklists as needed
• Archive Maintenance: Archive inactive files and ensure proper filing of film and x-ray records
• Log Updating: Maintain tracking logs for release of information and staff requests
• Report Preparation: Prepare statistical reports and verify medical coding for reviews

Skills

Clerical experience

Medical records knowledge

Attention to detail

Education

Medical records program

Medical coding program

Tools

Electronic health records system

Job description

Are you ready to support accurate and reliable medical recordkeeping? The Medical Records Assistant at the State Correctional Institution (SCI) at Coal Township offers an important role that supports clear, accurate, and organized health documentation. This position allows you to help maintain medical information that keeps daily operations running smoothly. Your attention to detail will strengthen record accuracy and support staff across the facility. Bring your talents to a group that values dependable work, steady focus, and strong teamwork!

This position focuses on preparing, filing, updating, and archiving medical records so information remains accurate and accessible for staff and facility needs. It ensures electronic and paper documentation follows required standards and supports smooth communication and workflow. As a Medical Records Assistant, you will perform the following duties:

• Record Preparation:Maintain electronic, paper, and film records and ensure accuracy and completeness
• Information Management:Upload, merge, and extract data in the electronic health record system
• Record Filing:File, withdraw, and issue records and complete transfer checklists as needed
• Archive Maintenance:Archive inactive files and ensure proper filing of film and x-ray records
• Log Updating:Maintain tracking logs for release of information and staff requests
• Report Preparation:Prepare statistical reports and verify medical coding for reviews

Work Schedule and Additional Information

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework:You will not have the option to telework in this position.
• Salary:Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $41,506.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements

• One year of clerical experience maintaining or reviewing medical records, transcribing dictated or recorded medical information, or conducting medical abstracting and coding;or
• Graduation from an accredited medical secretarial, medical records, medical transcription, medical assisting, medical coding, or health information management program; or
• An equivalent combination of experience and training.

Other Requirements

• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirement

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.