Clerical Assistant 2 - SCI Cambridge Springs

Commonwealth of Pennsylvania; Meadville (Crawford County); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Vacation and sick leave

Retirement plan

Job summary

The Commonwealth of Pennsylvania, Department of Corrections, seeks a Clerical Assistant 2 to support SCI Cambridge Springs with phone support, mail handling, document processing, scheduling, and record maintenance in a fast-paced, factual environment.

This full-time position offers a 37.5-hour work week, 8:00am–4:00pm, benefits including health/dental/vision, vacation, sick leave, and retirement. New hires start at $36,831 per year and must pass background checks and CJIS requirements.

Qualifications

• Six months as Clerical Assistant 1 or equivalent.
• Graduation from high school or equivalent.
• Ability to perform essential job functions.

Responsibilities

• Answer, make, and direct calls while recording and distributing messages
• Receive, sort, and distribute incoming mail and prepare outgoing mail and packages
• Type, review, correct, and distribute documents and correspondence
• Organize appointments, meetings, and video conferences; distribute meeting minutes
• Maintain filing systems, databases, reports, and spreadsheets
• Compile office activity records, check data, track supplies, and support general office tasks

Skills

Phone support

Mail handling

Document processing

Scheduling

Record maintenance

Education

High school diploma

Clerical Assistant 1 experience

Job description

The Department of Corrections is seeking a Clerical Assistant 2 who enjoys keeping office operations organized and on track. In this role, you will support staff at SCI Cambridge Springs by handling calls, preparing documents, and keeping daily tasks moving smoothly. This position offers a steady work environment where accuracy and clear communication matter. Join a team that values dependability and positive teamwork.

This role provides clerical and communication support to ensure smooth office operations across the institution.

As a Clerical Assistant 2, you will perform the following duties:

• Phone Support: Answer, make, and direct calls while recording and distributing messages
• Mail Handling: Receive, sort, and distribute incoming mail and prepare outgoing mail and packages
• Document Processing: Type, review, correct, and distribute documents and correspondence
• Scheduling Assistance: Organize appointments, meetings, and video conferences; distribute meeting minutes
• Record Maintenance: Maintain filing systems, databases, reports, and spreadsheets
• Office Coordination: Compile office activity records, check data, track supplies, and support general office tasks

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch.
• We offer a competitive salary and state benefits including health insurance, dental, vision as well as life insurance coverage. We also have an excellent vacation, sick and holiday package as well as a retirement plan.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.