Clerical Assistant 2 - SCI Somerset

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 33,000 - 41,000; Full time

Job summary

The Commonwealth of Pennsylvania's Department of Corrections, State Correctional Institution (SCI) at Somerset, seeks a Clerical Assistant 2 to support daily office operations, handle communications, scheduling, and records management. You will be expected to contribute to accuracy, teamwork, and reliability while growing your skills.

You will work 37.5 hours per week, 8:00am–4:00pm, Monday–Friday, with a 30-minute lunch hour, and telework is not available.

Qualifications

• Six months as Clerical Assistant 1 or equivalent experience.
• High school diploma or equivalent.
• Ability to pass CJIS background check and meet requirements.

Responsibilities

• Answer calls and manage mail and inquiries.
• Prepare documents, check for errors, and distribute materials.
• Arrange appointments and coordinate meetings; record minutes as needed.
• Maintain filing systems, update databases, and manage reports/spreadsheets.
• Compile activity records, enter data, track supplies, support workflow.
• Assist with photocopying, scanning, emailing, and maintaining tidy workspace.

Skills

Data entry

Microsoft Office

Communication

Organization

Education

High school diploma

6 months clerical experience

Equivalent combination of experience and training

Job description

THE POSITION

Join the Department of Corrections, State Correctional Institution (SCI) at Somerset as a Clerical Assistant 2. This role offers you a chance to support a busy office and help keep essential operations moving smoothly. You will be part of a team that values accuracy, teamwork, and reliability. Grow your skills while making a positive impact every day.

DESCRIPTION OF WORK

This position supports daily office operations by handling communication, scheduling, and record management.

• Phone and Mail: Answer calls, direct messages, handle inquiries, and manage incoming and outgoing mail
• Typing and Review: Prepare documents, check for errors, make corrections, and distribute materials
• Scheduling and Meetings: Arrange appointments, coordinate meetings, and record minutes when needed
• Records and Data: Maintain filing systems, update databases, and manage reports and spreadsheets
• Office Support: Compile activity records, enter essential data, track supplies, and support smooth workflow
• General Tasks: Assist with photocopying, scanning, emailing, and keeping the office tidy

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements

• Six months as a Clerical Assistant 1 ( Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration ) ; or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements

• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.

Legal Requirements

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.