Medical Records Assistant - Hemet Hills

Hemet Hills Post Acute in; Hemet (CA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Hemet Hills Post Acute is seeking a detail-oriented Medical Records Assistant to join our team. The role ensures resident medical records are accurate, secure, and compliant with federal and state regulations, in a fast-paced healthcare setting.

The ideal candidate is dependable, organized, and customer-service oriented. Responsibilities include chart assembly, audits, confidentiality, and collaboration with nursing and administrative staff to support quality patient care.

Qualifications

• High school diploma or GED required.
• Healthcare records or medical administration experience preferred.
• Knowledge of HIPAA and privacy requirements essential.
• Experience with PCC or other EHR systems preferred.
• Strong organizational, time-management and communication skills.

Responsibilities

• Maintain resident medical records in accordance with policies and regulations.
• Assemble, file, and audit charts and documentation.
• Distribute records to authorized personnel as requested.
• Ensure records are accurate, complete and up-to-date.
• File physician orders, progress notes, lab reports and other clinical docs.
• Assist with admission, transfer and discharge record processing.
• Support records audits and compliance activities.
• Maintain confidentiality per HIPAA and privacy regs.
• Collaborate with nursing, therapy, social services, and admin teams.
• Track incomplete records and obtain needed corrections.
• Support departmental projects and other duties as assigned.

Skills

HIPAA knowledge

Organizational skills

Time management

Communication skills

Microsoft Office

PCC/EHR experience

Education

High school diploma or GED

Tools

PointClickCare (PCC)

Job description

Medical Records Assistant - Hemet Hills (Healthcare)

Hemet Hills Post Acute

Full-Time | Non-Exempt (Hourly)

Pay Range: $20.00 - $25.00 per Hour DOE

Hemet Hills Post Acute is seeking a detail-oriented and organized Medical Records Assistant to join our team. This important role helps ensure resident medical records are maintained accurately, securely, and in compliance with federal and state regulations. The ideal candidate is dependable, organized, customer-service focused, and enjoys working in a fast-paced healthcare environment. Responsibilities and qualifications are based on internal Medical Records Assistant role guidance.

Position Summary

The Medical Records Assistant is responsible for maintaining resident medical records and health information systems while supporting the interdisciplinary team in ensuring accurate, complete, and compliant documentation. This position works closely with nursing staff, physicians, department leaders, and consultants to safeguard resident information and support quality patient care.

Essential Duties & Responsibilities

• Maintain resident medical records in accordance with facility policies and regulatory requirements.
• Assemble, organize, audit, and file resident charts and documentation.
• Retrieve and distribute medical records and health information as requested by authorized personnel.
• Ensure records are accurate, complete, and up to date.
• File physician orders, progress notes, laboratory reports, assessments, and other clinical documentation.
• Assist with admission, transfer, and discharge record processing.
• Support medical records audits and compliance activities.
• Maintain strict confidentiality in accordance with HIPAA and privacy regulations.
• Collaborate with nursing, therapy, social services, and administrative teams.
• Assist with tracking incomplete records and obtaining necessary corrections.
• Support departmental projects and perform other duties as assigned.

Qualifications

• High school diploma or GED required.
• Previous experience in medical records, health information management, healthcare administration, or a skilled nursing facility preferred.
• Knowledge of HIPAA regulations and medical record confidentiality requirements.
• Experience with PointClickCare (PCC) or electronic health record systems preferred.
• Strong organizational, time-management, and communication skills.
• Ability to prioritize tasks and maintain accuracy in a busy environment.
• Proficiency with Microsoft Office applications.

Why Join Hemet Hills Post Acute?

At Hemet Hills Post Acute, we are committed to delivering exceptional care while creating a supportive and positive workplace culture for our employees. We value teamwork, compassion, integrity, and professional growth.

Benefits May Include:

• Competitive pay: $20.00 - $25.00 per Hour DOE
• Medical, dental, and vision insurance
• Paid time off and holiday pay
• 401(k) retirement plan
• Ongoing training and development opportunities
• Opportunities for career advancement within a growing organization

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.