Medical Records Assistant Full-Time

Kern River Transitional Care in; Bakersfield (CA); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Competitive pay

Medical coverage

Dental coverage

Vision coverage

Life insurance

401(k)

Paid time off

Training opportunities

Team environment

Job summary

Kern River Transitional Care is seeking a detail-oriented Medical Records Assistant to join our full-time team. You will maintain resident health records, help ensure accuracy, confidentiality, and compliance with HIPAA in daily operations of the Medical Records Department.

Responsibilities include organizing and updating records, scanning and indexing into the EHR, coordinating with nursing and therapy staff, and preparing files for audits while meeting deadlines in a fast-paced healthcare

Qualifications

• High school diploma or equivalent required.
• Previous medical records or healthcare administrative experience preferred.
• Familiarity with electronic health records and medical terminology preferred.
• Knowledge of HIPAA and resident confidentiality requirements.
• Strong organizational and data-entry skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Organize, maintain, and update resident medical records.
• File clinical documentation accurately and promptly.
• Review records for completeness, proper signatures, dates, and required documentation.
• Assist with admission, discharge, and transfer records.
• Scan, upload, and index documents into the electronic health record (EHR).
• Track outstanding physician orders, progress notes, and other required documentation.
• Prepare records for audits, surveys, reviews, and authorized requests.
• Assist with processing requests for medical information in accordance with HIPAA requirements.
• Maintain accurate record logs and tracking systems.
• Ensure discharged records are organized, completed, and stored appropriately.
• Communicate with nursing, therapy, physicians, and other departments regarding missing or incomplete documentation.
• Protect the confidentiality and security of all resident information.
• Follow facility policies and applicable state and federal regulations.
• Perform additional clerical and administrative duties as assigned.

Skills

Attention to detail

Data entry

Organizational skills

HIPAA knowledge

Team player

Education

High school diploma or equivalent

Tools

Electronic Health Records (EHR)

Job description

Medical Records Assistant Full-Time (Healthcare)

Kern River Transitional Care is seeking an organized, dependable, and detail-oriented Medical Records Assistant to join our team full-time. The Medical Records Assistant will help maintain accurate, complete, and confidential resident health records while supporting the daily operations of the Medical Records Department.

Key Responsibilities

• Organize, maintain, and update resident medical records
• File clinical documentation accurately and promptly
• Review records for completeness, proper signatures, dates, and required documentation
• Assist with admission, discharge, and transfer records
• Scan, upload, and index documents into the electronic health record
• Track outstanding physician orders, progress notes, and other required documentation
• Prepare records for audits, surveys, reviews, and authorized requests
• Assist with processing requests for medical information in accordance with HIPAA requirements
• Maintain accurate record logs and tracking systems
• Ensure discharged records are organized, completed, and stored appropriately
• Communicate with nursing, therapy, physicians, and other departments regarding missing or incomplete documentation
• Protect the confidentiality and security of all resident information
• Follow facility policies and applicable state and federal regulations
• Perform additional clerical and administrative duties as assigned

Qualifications

• High school diploma or equivalent required
• Previous medical records or healthcare administrative experience preferred
• Skilled nursing or long-term care experience is a plus
• Familiarity with electronic health records and medical terminology preferred
• Knowledge of HIPAA and resident confidentiality requirements
• Strong organizational and data-entry skills
• Excellent attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Professional, dependable, and team-oriented

Benefits

• Competitive pay
• Medical, dental, and vision insurance
• Life insurance
• 401(k)
• Paid time off
• Training and professional growth opportunities
• Supportive leadership and a great team environment
• Rewarding work in a resident-centered setting

Kern River Transitional Care is an Equal Opportunity Employer.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.

Job Type: Full-time

Pay: $18.00-$21.00 per hour, based on experience

Pay Range: $18.00-$21.00 per hour, based on experience