Medical Records Assistant

Vasona Creek Healthcare Center in; Los Gatos (CA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off and holidays

Retirement savings match

Job summary

Vasona Creek Healthcare is seeking a detail-oriented Medical Records Assistant for a full-time role. You will manage patient health information, ensure HIPAA compliance, and support record requests from patients, physicians, and insurers.

Ideal candidates have 1+ year in medical records or health administration, proficiency with EHR systems and MS Office, and strong organizational skills. We offer competitive benefits and opportunities within our healthcare network.

Qualifications

• High School Diploma or equivalent required; associate degree preferred.
• Minimum 1 year of experience in medical records or health administration.
• Proficiency with EHR systems and MS Office.
• Familiarity with medical terminology and standard record-keeping practices.
• Strong organizational skills and attention to detail.

Responsibilities

• Organize, maintain, and update patient medical records (digital and physical).
• Safeguard patient confidentiality and HIPAA compliance.
• Process authorized requests for medical records from patients, physicians, and insurers.
• Audit charts for completeness and timeliness of documentation.
• Scan, index, and file documents into the EHR system.

Skills

Data management

HIPAA compliance

Records processing

Quality auditing

Administrative support

EHR proficiency

MS Office

Education

High School Diploma or equivalent

Associate's degree in Health Information Technology (preferred)

Tools

Electronic Health Record (EHR) systems

Microsoft Office Suite

Job description

Medical Records Assistant (Healthcare)

Vasona Creek Healthcare is hiring a full-time Medical Records Assistant with a competitive hourly wage of $18.00 - $22.00 per hour. We are seeking a detail-oriented, organized, and reliable professional to manage patient health information while ensuring strict legal and regulatory compliance.

Job Overview

• Position Title: Medical Records Assistant
• Company: Vasona Creek Healthcare
• Employment Type: Full-time
• Compensation: $18.00 - $22.00 per hour (based on experience)
• Schedule: Day shift, Monday to Friday

Key Responsibilities

• Data Management: Organize, maintain, and accurately update digital and physical patient medical records.
• Compliance & Privacy: Safeguard patient confidentiality by strictly adhering to HIPAA regulations and facility policies.
• Processing Requests: Efficiently process authorized requests for medical records from patients, physicians, and insurance companies.
• Quality Auditing: Audit charts routinely to ensure complete, accurate, and timely documentation by clinical staff.
• Administrative Support: Scanning, indexing, and filing documents into the Electronic Health Record (EHR) system.

Qualifications & Skills

• Education: High School Diploma or equivalent required (Associate's degree in Health Information Technology preferred).
• Experience: Minimum of 1 year of experience working in medical records, health administration, or a similar clinical front-office setting.
• Technical Skills: Proficiency with Electronic Health Record (EHR) systems and Microsoft Office Suite.
• Knowledge Base: Familiarity with medical terminology and standard record-keeping practices.
• Core Strengths: Exceptional organizational skills, high attention to detail, and excellent verbal communication.

Benefits

• Competitive medical, dental, and vision insurance packages.
• Paid time off (PTO) and holiday pay.
• Retirement savings match options.
• Career advancement opportunities within our expanding healthcare network.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.