Medical Records Assistant

Vasona Creek Healthcare Center; Los Gatos (CA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical Insurance

PTO & Holidays

Retirement match

Career advancement

Job summary

Vasona Creek Healthcare is hiring a full-time Medical Records Assistant in Los Gatos, CA to manage patient health information with HIPAA compliance. The role offers a day shift, Monday to Friday, with an hourly wage of $18.00–$22.00 based on experience.

The ideal candidate will be organized, detail-oriented, and proficient with EHR systems and Microsoft Office. Responsibilities include data management, privacy protection, processing records requests, and maintaining accurate documentation.

Qualifications

• Must have a high school diploma or equivalent.
• Minimum 1 year of experience in medical records or health administration.
• Proficiency with EHR systems and Microsoft Office Suite.

Responsibilities

• Data Management: Organize, maintain, and update patient records.
• Compliance & Privacy: Adhere to HIPAA regulations and policies.
• Processing Requests: Handle requests for medical records from patients, physicians, and insurers.
• Quality Auditing: Audit charts for complete and timely documentation.
• Administrative Support: Scan, index, and file documents into the EHR.

Skills

Organizational skills

Attention to detail

Verbal communication

Education

High School Diploma or equivalent

Associate's degree in Health Information Technology

Tools

EHR systems

Microsoft Office

Job description

Vasona Creek Healthcare is hiring a full-time Medical Records Assistant with a competitive hourly wage of $18.00 - $22.00 per hour. We are seeking a detail-oriented, organized, and reliable professional to manage patient health information while ensuring strict legal and regulatory compliance.

Job Overview

• Position Title: Medical Records Assistant
• Company: Vasona Creek Healthcare
• Employment Type: Full-time
• Compensation: $18.00 - $22.00 per hour (based on experience)
• Schedule: Day shift, Monday to Friday

Key Responsibilities

• Data Management: Organize, maintain, and accurately update digital and physical patient medical records.
• Compliance & Privacy: Safeguard patient confidentiality by strictly adhering to HIPAA regulations and facility policies.
• Processing Requests: Efficiently process authorized requests for medical records from patients, physicians, and insurance companies.
• Quality Auditing: Audit charts routinely to ensure complete, accurate, and timely documentation by clinical staff.
• Administrative Support: Scanning, indexing, and filing documents into the Electronic Health Record (EHR) system.

Qualifications & Skills

• Education: High School Diploma or equivalent required (Associate's degree in Health Information Technology preferred).
• Experience: Minimum of 1 year of experience working in medical records, health administration, or a similar clinical front-office setting.
• Technical Skills: Proficiency with Electronic Health Record (EHR) systems and Microsoft Office Suite.
• Knowledge Base: Familiarity with medical terminology and standard record-keeping practices.
• Core Strengths: Exceptional organizational skills, high attention to detail, and excellent verbal communication.

Benefits

• Competitive medical, dental, and vision insurance packages.
• Paid time off (PTO) and holiday pay.
• Retirement savings match options.
• Career advancement opportunities within our expanding healthcare network.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.