Medical Records Assistant

PACS; Los Gatos (CA); On-site; USD 25,000 - 30,000; Full time

Job summary

Vasona Creek Healthcare is seeking a detail-oriented Medical Records Assistant to manage patient health information with strict privacy and HIPAA compliance. This full-time position offers a competitive hourly wage and day shifts Monday through Friday.

You will organize digital and physical records, process requests from patients and providers, audit charts for accuracy, and support EHR and office administration.

Qualifications

• High School Diploma or equivalent required.
• Minimum of 1 year of experience in medical records/health administration or similar setting.
• Proficiency with Electronic Health Record (EHR) systems and Microsoft Office Suite.
• Familiarity with medical terminology and standard record-keeping practices.

Responsibilities

• Data Management: Organize, maintain, and accurately update digital and physical patient medical records.
• Compliance & Privacy: Safeguard patient confidentiality by strictly adhering to HIPAA regulations and facility policies.
• Processing Requests: Efficiently process authorized requests for medical records from patients, physicians, and insurance companies.
• Quality Auditing: Audit charts routinely to ensure complete, accurate, and timely documentation by clinical staff.
• Administrative Support: Scanning, indexing, and filing documents into the Electronic Health Record (EHR) system.

Skills

Medical terminology

Record-keeping

Attention to detail

Verbal communication

Education

High School Diploma or equivalent

Associate’s degree in Health Information Technology (preferred)

Tools

EHR systems

Microsoft Office

Job description

Vasona Creek Healthcare is hiring a full-time Medical Records Assistant with a competitive hourly wage of $18.00 – $22.00 per hour. We are seeking a detail-oriented, organized, and reliable professional to manage patient health information while ensuring strict legal and regulatory compliance.

Job Overview

• Position Title: Medical Records Assistant

• Company: Vasona Creek Healthcare

• Employment Type: Full-time

• Compensation: $18.00 – $22.00 per hour (based on experience)

• Schedule: Day shift, Monday to Friday

Key Responsibilities

• Data Management: Organize, maintain, and accurately update digital and physical patient medical records.

• Compliance & Privacy: Safeguard patient confidentiality by strictly adhering to HIPAA regulations and facility policies.

• Processing Requests: Efficiently process authorized requests for medical records from patients, physicians, and insurance companies.

• Quality Auditing: Audit charts routinely to ensure complete, accurate, and timely documentation by clinical staff.

• Administrative Support: Scanning, indexing, and filing documents into the Electronic Health Record (EHR) system.

Qualifications & Skills

• Education: High School Diploma or equivalent required (Associate’s degree in Health Information Technology preferred).

• Experience: Minimum of 1 year of experience working in medical records, health administration, or a similar clinical front-office setting.

• Technical Skills: Proficiency with Electronic Health Record (EHR) systems and Microsoft Office Suite.

• Knowledge Base: Familiarity with medical terminology and standard record-keeping practices.

• Core Strengths: Exceptional organizational skills, high attention to detail, and excellent verbal communication.

Benefits

• Competitive medical, dental, and vision insurance packages.

• Paid time off (PTO) and holiday pay.

• Retirement savings match options.

• Career advancement opportunities within our expanding healthcare network.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.