Medical Receptionist / Office runner

Total Rehab / Total Rehab Kids; Harlingen (TX); On-site; USD 30,000 - 40,000; Full time

Job summary

Total Rehab / Total Rehab Kids in Harlingen, Texas, is looking for a dependable Receptionist / Office Runner. This dual role is crucial for ensuring smooth daily operations and supports clinic staff with various administrative tasks.

The ideal candidate should have a high school diploma, a valid driver's license, and strong organizational skills. Responsibilities include delivering documents, assisting with marketing material distribution, and providing excellent front-desk support to patients.

Qualifications

• Previous front office or receptionist experience preferred.
• Valid driver's license and reliable transportation.
• Valid auto insurance.

Responsibilities

• Deliver and collect documents, packages, and supplies within the office and to external locations as needed.
• Assist in the preparation and distribution of marketing materials.
• Maintain accurate records of delivery and pickup dates.
• Greet patients, answer phones, and provide front-desk support.

Skills

Organizational abilities

Communication skills

Attention to detail

Education

High school diploma or equivalent

Job description

We are seeking a dependable and detail-oriented team member to join our team. This role will split responsibilities between working as a Receptionist in the front office and serving as an Office Runner.

About the Role:

The Receptionist / Office Runner plays a crucial role in ensuring the smooth operation of daily office tasks while supporting the efficiency of the organization. This position involves the timely delivery of documents and materials to and from offices, which is essential for maintaining workflow and communication. The successful candidate will contribute to the overall efficiency of the office and support clinic staff with administrative needs.

Minimum Qualifications:

• High school diploma or equivalent.
• Valid driver's license and reliable transportation.
• Valid auto insurance.
• Computer skills, including spreadsheets for data input.
• Previous front office or receptionist experience preferred.

Responsibilities:

• Deliver and collect documents, packages, and supplies within the office and to external locations as needed.
• Assist in the preparation and distribution of marketing materials, including brochures, flyers, and newsletters.
• Maintaining accurate records of delivery and pickup dates.
• Following up with physician offices to check the status of medical documents.
• Clerical duties such as faxing, scanning, filing, and copying.
• Assist with scheduling, patient check-in, and general office tasks.
• Greet patients, answer phones, and provide front-desk support.

Skills:

The required skills for this position include strong organizational abilities, which are essential for managing multiple tasks and ensuring timely deliveries. Effective communication skills are necessary for interacting with team members and external partners, facilitating smooth collaboration. Attention to detail is crucial when maintaining accurate records. Overall, a combination of these skills will enable the candidate to thrive in a dynamic office environment and support the organization's goals effectively.