Medical Receptionist & Executive Assistant — Scheduling Pro

Patriot Medical P.C.; Woodcliff Lake (NJ); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Employee discounts

Health insurance

Paid time off

401(k)

Opportunity for advancement

Tuition assistance

Vision insurance

Job summary

Patriot Medical PC is seeking a motivated Medical Receptionist/Executive Assistant to join our Woodcliff Lake, NJ team. This dual-role position combines being the friendly face of our practice with high-level administrative support to medical leadership.

You will schedule patient appointments, manage physician calendars, handle confidential records, and ensure HIPAA compliance in a fast-paced healthcare environment.

Qualifications

• Prior experience in a medical office or healthcare administration.
• Familiarity with EMR/EHR systems and medical scheduling software.
• Knowledge of medical terminology, insurance verification, and billing.
• Excellent organizational, multitasking, and time management skills.
• Professional written and verbal communication; discretion with confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• High school diploma required; associate's or bachelor's degree a plus.

Responsibilities

• Schedule, confirm, and manage patient appointments using medical scheduling software.
• Answer and direct incoming calls, emails, and correspondence.
• Manage physician calendars, coordinate meetings, and handle executive-level scheduling.
• Prepare and organize medical records, referrals, and prior authorizations.
• Assist with administrative projects, reports, and confidential executive communications.
• Ensure HIPAA compliance and maintain patient confidentiality at all times.

Skills

EMR/EHR systems

Medical scheduling software

Microsoft Office Suite

Medical terminology

Insurance verification

Billing processes

Organizational skills

Multitasking

Time management

Communication skills

Discretion

HIPAA compliance

Education

High school diploma

Associate's or Bachelor's degree (plus)

Tools

EMR/EHR systems

Medical scheduling software

Job description

Patriot Medical PC is seeking a motivated Medical Receptionist/Executive Assistant to join our Woodcliff Lake, NJ team. This dual-role position combines being the friendly face of our practice with high-level administrative support to medical leadership.

You will schedule patient appointments, manage physician calendars, handle confidential records, and ensure HIPAA compliance in a fast-paced healthcare environment.