Administrative Specialist I – Forensic & IME Coordination

University of Florida; Gainesville (FL); Presencial; USD 46.000 - 56.000; Jornada completa

Descripción de la vacante

The University of Florida Addiction Division, within the Department of Psychiatry, seeks an Administrative Specialist I to provide comprehensive administrative, operational, and financial support. You will coordinate Independent Medical Evaluations, forensic reports, schedules, travel, and billing while handling confidential records with discretion.

You will support faculty, fellowship programs, and multiple clinical locations, ensuring efficient daily operations in a fast-paced academic

Formación

• Bachelor’s degree; or an equivalent combination of education and relevant experience.
• Knowledge of UF compliance requirements.
• Knowledge of UF purchasing procedures.
• Strong Excel/Access skills and general office practices.
• Excellent organizational and communication abilities.

Responsabilidades

• Coordinate and manage IMEs and forensic evaluations documentation.
• Prepare, format, and quality-review IME/forensic reports.
• Maintain confidentiality of records and manage scheduling for faculty and fellows.
• Coordinate faculty travel, leave, and timesheets across locations.
• Process revenue, invoicing, and billing for evaluations and services.
• Manage EPIC updates and on-call faculty schedules.
• Support administrative operations and serve as liaison with IT and vendors.

Conocimientos

Excellent organizational skills

Effective written and oral comms

Attention to detail

Communication

Ability to use calculator

Team coordination

Time management

Educación

Bachelor’s degree

Herramientas

Microsoft Excel

Microsoft Access

Office practices

Basic arithmetic

Bookkeeping

Filing practices

Descripción del empleo

The University of Florida Addiction Division, within the Department of Psychiatry, seeks an Administrative Specialist I to provide comprehensive administrative, operational, and financial support. You will coordinate Independent Medical Evaluations, forensic reports, schedules, travel, and billing while handling confidential records with discretion.

You will support faculty, fellowship programs, and multiple clinical locations, ensuring efficient daily operations in a fast-paced academic