Ophthalmology Admin Coordinator | Scheduling & Support

University of Miami; Florida; On-site; USD 38,000 - 48,000; Full time

Job summary

The University of Miami, Bascom Palmer Eye Institute, in Palm Beach Gardens, FL, is seeking an Administrative Assistant to support the Ophthalmology department with clerical tasks and office operations.

The role covers preparing reports, scheduling, travel arrangements, minute-taking, and responding to inquiries, ensuring smooth daily operations and alignment with university policies.

Qualifications

• High School Diploma or equivalent or relevant experience.
• Minimum 1 year of relevant administrative experience.
• Strong communication and organizational skills.

Responsibilities

• Perform clerical tasks and provide office support for the department.
• Prepare basic reports, charts, budgets and presentations.
• Respond to routine inquiries with standard correspondence.
• Plan meetings and take detailed minutes as needed.
• Answer phone calls and direct callers to staff.
• Schedule appointments and maintain calendars.
• Make travel arrangements for department leadership and staff.
• Create and format letters, spreadsheets and presentations.
• Greet visitors and maintain department filing systems.
• Adhere to university policies and safeguard assets.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

High School Diploma or equivalent/relevant experience

Job description

The University of Miami, Bascom Palmer Eye Institute, in Palm Beach Gardens, FL, is seeking an Administrative Assistant to support the Ophthalmology department with clerical tasks and office operations.

The role covers preparing reports, scheduling, travel arrangements, minute-taking, and responding to inquiries, ensuring smooth daily operations and alignment with university policies.