Medical Office Secretary

GC Associates USA, LLC; Honolulu (HI); On-site; USD 29,000 - 34,000; Full time

Job summary

GC Associates USA, LLC is seeking a Medical Office Secretary at Joint Base Pearl Harbor-Hickam, HI, to provide administrative support to the Officer in Charge. The role requires welcoming visitors, handling calls, scheduling, and maintaining records in a compliant, efficient manner.

Responsibilities include filing, minutes, data entry, and coordinating with staff. A high school diploma and at least one year of office experience with MS Office and Excel are required; BLS certification is

Qualifications

• High School diploma or GED required.
• Minimum 1 year of experience in an office environment.
• Proficient with Microsoft Office and Excel.
• Active American Heart Association BLS for healthcare Providers.

Responsibilities

• Greet daily visitors, answer calls, and direct inquiries to staff.
• Schedule OIC appointments and track clinic correspondence.
• Take meeting minutes and prepare approved documents.
• Ensure equipment functions and maintain departmental SOPs.
• Input and maintain data in databases and shared drives.
• Prepare automated administrative reports and convert data to graphs or presentations.

Skills

Customer service

Phone etiquette

Records management

Data entry

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Outlook

Access / databases

Job description

Position Title:

Medical Office Secretary

Location:

JBPHH, HI

Office Hours:

7:00 am - 4:00 pm Monday through Friday

Clearance Required:

Favorably adjudicated Government Clearance

Salary:

$22.36 per hour based on experience plus full health and welfare benefits (fringe value $5.09/hr.)

GC Associates requires a Medical Office Security to provide administrative services and support to the Officer in Charge at one of the Naval Health Clinic Hawaii offices.

Performance Requirements

• Receives daily visitors and answer telephone inquiries, determine the nature of the requests and directs calls and or persons to appropriate staff, or personally provide the information desired when routine or procedural matters of office are involved.
• Utilizes judgment to answer recurring questions and resolves them within the framework of established policies and procedures.
• Coordinates phone communication with external entities to facilitate the scheduling for the OIC, Senior Enlisted Leader, track correspondence in and out of the clinic, copy any administrative documents needed to facilitate leadership endeavors at the clinic.
• Receives incoming mail and distribute; and attend and take minutes and type (in approved format) divisional and departmental meetings.
• Ensures equipment is functioning to support operations activities, facilities and safety (acts as POC for trouble calls and safety); ensure implementation of the departmental specific Standard Operating Procedures; maintain various Medical Management folders on shared drive (as specified); and input data into and maintain various databases.
• Identifies and selects appropriate software types, e.g. access, excel spreadsheet, word processing, databases, outlook, etc. to meet office needs based on an understanding of the functional capabilities and limitations of each, and the similarities, differences and integration of software types.
• Develops methods for automating various administrative reports containing data having multiple uses for other reports such as personnel, office correspondence, medical results, etc., updates, revises, sorts, calculates and manipulates data in various programs to meet multiple reporting requirements. Converts spreadsheet data into graphs, charts, power point presentations, etc.

Skills And Knowledge Required For The Position

Education:

High School Graduate or GED.

Experience:

Must have at least one (1) year of experience. Must be proficient with Microsoft Office and Microsoft Excel in particular. Accounting experience preferred

License/Certifications:

Must have an active American Heart Association Basic Life Support (BLS) for healthcare Providers.