Medical Office Administrator — Clinic Support

GC Associates USA, LLC; Honolulu (HI); On-site; USD 29,000 - 34,000; Full time

Job summary

GC Associates USA, LLC is seeking a Medical Office Secretary at Joint Base Pearl Harbor-Hickam, HI, to provide administrative support to the Officer in Charge. The role requires welcoming visitors, handling calls, scheduling, and maintaining records in a compliant, efficient manner.

Responsibilities include filing, minutes, data entry, and coordinating with staff. A high school diploma and at least one year of office experience with MS Office and Excel are required; BLS certification is

Qualifications

• High School diploma or GED required.
• Minimum 1 year of experience in an office environment.
• Proficient with Microsoft Office and Excel.
• Active American Heart Association BLS for healthcare Providers.

Responsibilities

• Greet daily visitors, answer calls, and direct inquiries to staff.
• Schedule OIC appointments and track clinic correspondence.
• Take meeting minutes and prepare approved documents.
• Ensure equipment functions and maintain departmental SOPs.
• Input and maintain data in databases and shared drives.
• Prepare automated administrative reports and convert data to graphs or presentations.

Skills

Customer service

Phone etiquette

Records management

Data entry

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Outlook

Access / databases

Job description

GC Associates USA, LLC is seeking a Medical Office Secretary at Joint Base Pearl Harbor-Hickam, HI, to provide administrative support to the Officer in Charge. The role requires welcoming visitors, handling calls, scheduling, and maintaining records in a compliant, efficient manner.

Responsibilities include filing, minutes, data entry, and coordinating with staff. A high school diploma and at least one year of office experience with MS Office and Excel are required; BLS certification is