Medical Office Manager

Ultimate Staffing; Aurora (CO); On-site; USD 90,000 - 95,000; Full time

Job summary

Ultimate Staffing is seeking an experienced Medical Office Manager to oversee daily operations of a busy Denver clinic. You will manage front office and clinical staff, streamline workflows, and ensure excellent patient service in a fast-paced environment.

The role requires strong knowledge of Medicare/Medicaid billing, HIPAA compliance, and EMR/EHR systems, with a focus on performance coaching and continuous process improvement. On-site, full-time role with standard weekday schedule.

Qualifications

• 3-5+ years of medical office management or clinic leadership experience.
• Knowledge of Medicare and Medicaid billing processes.
• Understanding of HIPAA, OSHA, and healthcare compliance requirements.
• Strong knowledge of medical terminology.
• Experience with EMR/EHR software

Responsibilities

• Oversee day-to-day clinic operations to ensure efficient workflow and high-quality patient service.
• Supervise and support front office and clinical support staff.
• Develop and implement processes that improve office efficiency and operational performance.
• Train staff on patient registration, insurance verification, documentation, and scheduling best practices.
• Ensure patient demographic and insurance information is collected accurately and proactively before appointments.
• Assist with claims submission and support revenue cycle management activities.
• Monitor front-end processes to help reduce billing issues and claim denials.
• Maintain effective communication between providers, clinical staff, administrative staff, and other departments.
• Order and manage medical and office supplies.
• Ensure compliance with HIPAA, OSHA, and other applicable healthcare regulations.
• Coach, mentor, and hold staff accountable to performance expectations.
• Identify and implement opportunities for continuous process improvement.

Skills

Medical office management

Clinic leadership

HIPAA compliance

EMR/EHR software

Medicare/Medicaid billing

Tools

EMR/EHR software

Job description

Schedule: Monday - Friday 8:00-5:00; on-site

Position: Medical Office Manager

Salary: $89,500 - $95,000

Schedule: Monday - Friday 8:00-5:00; on-site

Location: Denver, CO

Position Overview

Ultimate Staffing is seeking an experienced and proactive Medical Office Manager for a growing healthcare organization in the Denver area. This individual will oversee the daily operations of a busy medical clinic, support staff development and performance, improve operational processes, and help ensure an exceptional patient experience.

Key Responsibilities

• Oversee day-to-day clinic operations to ensure efficient workflow and high-quality patient service.
• Supervise and support front office and clinical support staff.
• Develop and implement processes that improve office efficiency and operational performance.
• Train staff on patient registration, insurance verification, documentation, and scheduling best practices.
• Ensure patient demographic and insurance information is collected accurately and proactively before appointments.
• Assist with claims submission and support revenue cycle management activities.
• Monitor front-end processes to help reduce billing issues and claim denials.
• Maintain effective communication between providers, clinical staff, administrative staff, and other departments.
• Order and manage medical and office supplies.
• Ensure compliance with HIPAA, OSHA, and other applicable healthcare regulations.
• Coach, mentor, and hold staff accountable to performance expectations.
• Identify and implement opportunities for continuous process improvement.

Required Qualifications

• 3-5+ years of medical office management or clinic leadership experience.
• Previous experience working within a medical clinic environment.
• Knowledge of Medicare and Medicaid billing processes.
• Understanding of HIPAA, OSHA, and healthcare compliance requirements.
• Strong knowledge of medical terminology.
• Experience with EMR/EHR software

Additional Details

Background check and drug screen required.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.