Office Manager

Advanced Eye Medical Group; Mission Viejo (CA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive salary based on experience

Benefits package including health insurance

Opportunities for professional growth

Job summary

A medical practice and surgery center in Mission Viejo is looking for an experienced Medical Office Manager to oversee daily operations. The ideal candidate will manage staff, ensure compliance with regulations, and foster a positive patient experience. Key responsibilities include managing billing processes, supervising staff, and maintaining operational efficiency. Candidates should have a background in healthcare administration and strong leadership skills. Competitive salary and benefits are offered.

Qualifications

• Experience in medical office management or healthcare administration.
• Strong knowledge of medical billing and insurance processes.
• Proven leadership and staff management experience.
• Excellent organizational, communication, and problem-solving skills.
• Ability to multitask and work effectively in a fast-paced environment.

Responsibilities

• Manage day-to-day administrative and operational functions.
• Supervise and support front office and clinical support staff.
• Ensure compliance with HIPAA and OSHA regulations.
• Manage billing, coding coordination, insurance verification, and revenue cycle processes.
• Ensure compliance with HIPAA, OSHA, and other healthcare regulations.
• Handle payroll, timekeeping, and staff performance evaluations.
• Maintain office budgets, supplies, vendor relationships, and equipment.
• Serve as a point of contact for patients, providers, and external partners.
• Address patient concerns and resolve administrative issues professionally.

Skills

Medical office management

Leadership

Organizational skills

Communication skills

Problem-solving skills

Education

Associate’s or Bachelor’s degree in Healthcare Administration

Tools

EHR systems

Job description

Job Summary

Location: Mission Viejo, CA

Practice Type: Specialty Clinic & Ambulatory Surgery Center

Employment Type: Full-time

We are seeking an experienced and highly organized Medical Office Manager to oversee the daily operations of our medical practice and ambulatory surgery center. The ideal candidate will have a strong background in healthcare administration, excellent leadership skills, and the ability to ensure efficient workflows, regulatory compliance, and a positive patient experience.

Key Responsibilities

• Manage day-to-day administrative and operational functions of the medical office and ambulatory surgery center
• Supervise, train, and support front office and clinical support staff
• Oversee scheduling, patient flow, and office efficiency
• Manage billing, coding coordination, insurance verification, and revenue cycle processes
• Ensure compliance with HIPAA, OSHA, and other healthcare regulations
• Handle payroll, timekeeping, and staff performance evaluations
• Maintain office budgets, supplies, vendor relationships, and equipment
• Serve as a point of contact for patients, providers, and external partners
• Address patient concerns and resolve administrative issues professionally

Qualifications

• Experience in medical office management or healthcare administration
• Strong knowledge of medical billing, insurance processes, and EHR systems
• Proven leadership and staff management experience
• Excellent organizational, communication, and problem-solving skills
• Ability to multitask and work effectively in a fast-paced environment

Education

• Associate’s or Bachelor’s degree in Healthcare Administration, Business Administration, or a related field preferred

What We Offer

• Competitive salary based on experience
• Benefits package including health insurance, PTO, retirement plan
• Supportive work environment and opportunities for professional growth

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience.