Medical Office Coordinator: Secure Healthcare Admin

Cfg Health System Llc; Tallahassee (FL); On-site; USD 32,000 - 45,000; Full time

Job summary

CFG Health Systems, LLC seeks an Administrative Assistant / Medical Office Coordinator to provide comprehensive administrative support within a healthcare unit in Tallahassee. You will maintain records, coordinate communications, and ensure efficient office operations.

Responsibilities include handling correspondence, compiling reports, scheduling, and safeguarding confidential information while complying with facility policies and PREA/HIPAA requirements.

Qualifications

• High school diploma or equivalent required.
• Typing speed of at least 60 words per minute.
• Familiarity with dictation, transcription, and copying equipment.
• Successful completion of background and security screenings.

Responsibilities

• Process incoming and outgoing correspondence in a timely and organized manner.
• Route and distribute communications to the Administrator, Medical Director, and internal or external stakeholders as appropriate.
• Prepare letters, memoranda, reports, and other written materials as directed.
• Distribute meeting minutes and action item lists to committees and staff.
• Accurately compile, prepare, and maintain clinical, operational, and administrative reports.
• Prepare payroll documentation for exempt, non-exempt, and contracted employees as required.
• Record, transcribe, and distribute minutes for committee and departmental meetings.
• Organize, classify, and file all office documents using a consistent and retrievable filing system.
• Coordinate and schedule meetings, appointments, and work assignments to meet deadlines.
• Notify attendees of scheduled events in a timely manner.
• Schedule contracted physician hours as requested by the Medical Director.
• Maintain and update departmental calendars.

Skills

Typing 60 wpm

Background checks

Communication

Education

High school diploma or equivalent

Tools

Dictation equipment

Transcription equipment

Copying equipment

Job description

CFG Health Systems, LLC seeks an Administrative Assistant / Medical Office Coordinator to provide comprehensive administrative support within a healthcare unit in Tallahassee. You will maintain records, coordinate communications, and ensure efficient office operations.

Responsibilities include handling correspondence, compiling reports, scheduling, and safeguarding confidential information while complying with facility policies and PREA/HIPAA requirements.