Medical Office Coordinator: Administrative Support

Cfg Health System; Newark (NJ); On-site; USD 29,000 - 33,000; Full time

Job summary

CFG Health Systems, LLC. seeks an Administrative Assistant / Medical Office Coordinator to provide comprehensive administrative support, manage records, and coordinate communication across healthcare staff and administration. The role emphasizes accuracy, confidentiality, and efficient office operations.

The position requires high school diploma, fast typing, and ability to handle dictation equipment, with strict adherence to security and PREA policies within a correctional healthcare setting.

Qualifications

• High school diploma or equivalent required.
• Ability to type a minimum of 60 words per minute.
• Familiarity with dictation, transcription, and copying equipment.
• Ability to successfully pass all required background and security screenings.

Responsibilities

• Process incoming and outgoing correspondence in a timely and organized manner.
• Receive, route, and distribute communications to the Administrator, Medical Director, and internal or external stakeholders as appropriate.
• Prepare letters, memoranda, reports, and other written materials as directed.
• Distribute meeting minutes and action item lists to committees and staff.
• Accurately compile, prepare, and maintain clinical, operational, and administrative reports.
• Prepare payroll documentation for exempt, non-exempt, and contracted employees as required.
• Record, transcribe, and distribute minutes for committee and departmental meetings.
• Coordinate and schedule meetings, appointments, and work assignments to meet deadlines.
• Maintain and update departmental calendars to reflect current activities.
• Maintain confidentiality in all written and verbal communications.

Skills

Typing 60 wpm

Dictation equipment

Background check clearance

Communication

Education

High school diploma or equivalent

Tools

Dictation equipment

Job description

CFG Health Systems, LLC. seeks an Administrative Assistant / Medical Office Coordinator to provide comprehensive administrative support, manage records, and coordinate communication across healthcare staff and administration. The role emphasizes accuracy, confidentiality, and efficient office operations.

The position requires high school diploma, fast typing, and ability to handle dictation equipment, with strict adherence to security and PREA policies within a correctional healthcare setting.