Medical Office Coordinator & Administrative Specialist

Cfg Health System; Newark (NJ); On-site; USD 29,000 - 33,000; Full time

Job summary

CFG Health Systems, LLC seeks an Administrative Assistant / Medical Office Coordinator in Newark, NJ to provide comprehensive administrative support, manage records, and coordinate communications among healthcare staff, administration, and correctional personnel.

The role emphasizes confidentiality, accuracy, and adherence to facility policies while maintaining efficient office operations and coordinating schedules, payroll paperwork, and reporting.

Qualifications

• High school diploma or equivalent is required.
• Ability to type a minimum of 60 words per minute.
• Familiarity with dictation, transcription, and copying equipment.
• Ability to successfully pass all required background and security screenings.

Responsibilities

• Process incoming and outgoing correspondence in a timely and organized manner.
• Receive, route, and distribute communications to the Administrator, Medical Director, and stakeholders as appropriate.
• Prepare letters, memoranda, reports, and other written materials as directed.
• Distribute meeting minutes and action item lists to committees and staff.
• Accurately compile, prepare, and maintain clinical, operational, and administrative reports.
• Prepare payroll documentation for exempt, non-exempt, and contracted employees as required.
• Record, transcribe, and distribute minutes for committee and departmental meetings.
• Organize, classify, and file all office documents using a consistent filing system.
• Coordinate and schedule meetings, appointments, and work assignments to meet deadlines.
• Notify attendees of scheduled events in a timely manner.
• Schedule contracted physician hours as requested by the Medical Director.
• Maintain and update departmental calendars.

Skills

Typing 60 wpm

Dictation

Communication

Education

High school diploma or equivalent

Background/security screenings

Job description

CFG Health Systems, LLC seeks an Administrative Assistant / Medical Office Coordinator in Newark, NJ to provide comprehensive administrative support, manage records, and coordinate communications among healthcare staff, administration, and correctional personnel.

The role emphasizes confidentiality, accuracy, and adherence to facility policies while maintaining efficient office operations and coordinating schedules, payroll paperwork, and reporting.