Medical Office Administrative Coordinator: Scheduling & Patient Intake

Ccrmivf; Clark (NJ); Hybrid; USD 36,000 - 39,000; Full time

Job summary

CCRM Fertility is seeking an Administrative Coordinator in Clark, NJ, to support the Management team with a wide range of administrative duties and patient information processes. This role requires excellent organization, strong communication, and the ability to multitask in a fast-paced clinical office environment.

Responsibilities include calendar management for physicians, intake of new patient information, and coordination of medical records.

Qualifications

• High School Diploma or related administrative experience.
• Experience with Microsoft Office products.

Responsibilities

• Manage physicians’ schedules/calendars.
• Monitor and handle New Patient requests (phone/email/text).
• Execute New Patient information intake.
• Enter patient information into all systems requiring patient data.
• Make up-to-date notes in patient records and notes.
• Assist in obtaining authorizations for treatment.
• Coordinate the assembly and delivery of Medical Records.
• Monitor follow-up messages for upcoming appointments.
• Call to verify New Patient appointments one week prior.
• Collaborate with Admin team for office coverage.
• Maintain professional, fast-paced communication with the Admin team.
• Perform other duties as assigned.

Skills

Organized

Customer service

Problem solving

Multi-tasking

Independent judgment

Team player

Communication skills

Confidentiality

Education

High School Diploma

Tools

Microsoft Office

Job description

CCRM Fertility is seeking an Administrative Coordinator in Clark, NJ, to support the Management team with a wide range of administrative duties and patient information processes. This role requires excellent organization, strong communication, and the ability to multitask in a fast-paced clinical office environment.

Responsibilities include calendar management for physicians, intake of new patient information, and coordination of medical records.