Senior Medical Office Operations Coordinator

Community Memorial Hospital, Inc.; Village of Hamilton (NY); Hybrid; USD 34,000 - 41,000; Full time

Job summary

Community Memorial Hospital, Inc. in Hamilton, NY is seeking an experienced administrative coordinator to manage day-to-day personnel logistics and frontline workflow support.

The role emphasizes coordinating coverage for staff call-outs, overseeing clinic operations, and supporting the director with orientation, evaluations, and inventory management within budget parameters. Strong communication and proficiency with medical office software and MS Office are required to ensure efficient patient

Qualifications

• Experience in a medical office environment with ability to navigate multiple tasks
• Proficient in MS Office Suite and clinic software
• Strong professional communication and organizational skills

Responsibilities

• Manage day-to-day personnel logistics, coordinating immediate coverage for staff call-outs, PTO schedules, and front-desk/clinical workflows
• Audit daily clinic administrative queues to ensure SOPs are followed and interdependencies are managed
• Assist the Director by gathering documentation for staff orientation and performance evaluations
• Oversee clinic inventory, medical/office supply ordering, and vendor deliveries within the approved budget
• Serve as frontline extension of the Clinic Director, aligning workflows with leadership's strategic goals
• Support monitoring of daily EHR administrative queues and check-in/check-out flows to optimize patient volume and reduce revenue leakage

Skills

MS Office

Medical office software

Communication skills

Education

High School Diploma

Job description

Community Memorial Hospital, Inc. in Hamilton, NY is seeking an experienced administrative coordinator to manage day-to-day personnel logistics and frontline workflow support.

The role emphasizes coordinating coverage for staff call-outs, overseeing clinic operations, and supporting the director with orientation, evaluations, and inventory management within budget parameters. Strong communication and proficiency with medical office software and MS Office are required to ensure efficient patient