Administrative Assistant

Cfg Health System; Tallahassee (FL); Sur place; USD 32 000 - 52 000; Plein temps

Résumé du poste

CFG Health Systems, LLC in Tallahassee, FL seeks an Administrative Assistant to support correspondence, scheduling, and reporting for healthcare operations in a secure environment. You will process mail, route communications, prepare letters and minutes, and maintain filing systems.

Responsibilities include preparing payroll docs, compiling reports, coordinating meetings, and ensuring confidentiality and HIPAA compliance. A high school diploma, 60 wpm typing, and background checks are required.

Qualifications

• Must have a high school diploma or equivalent.
• Ability to type at least 60 words per minute.
• Familiarity with dictation, transcription and copying equipment.
• Must pass all required background and security screenings.

Responsabilités

• Process incoming and outgoing correspondence in a timely and organized manner.
• Receive, route, and distribute communications to the Administrator, Medical Director, and internal or external stakeholders as appropriate.
• Prepare letters, memoranda, reports, and other written materials as directed.
• Distribute meeting minutes and action item lists to committees and staff.
• Accurately compile, prepare, and maintain clinical, operational, and administrative reports.
• Prepare payroll documentation for exempt, non-exempt, and contracted employees as required.
• Record, transcribe, and distribute minutes for committee and departmental meetings.
• Compile projects and reports submitted by healthcare staff at the direction of the Administrator.
• Organize, classify, and file all office documents using a consistent and retrievable filing system.
• Coordinate and schedule meetings, appointments, and work assignments to meet deadlines.
• Notify all required attendees of scheduled events in a timely manner.
• Schedule contracted physician hours as requested by the Medical Director.
• Maintain and update departmental calendars to reflect current and upcoming activities.
• Communicate clearly, professionally, and respectfully with all staff.
• Maintain confidentiality in all written and verbal communications.
• Facilitate effective communication between the Administrator and healthcare staff by accurately conveying procedures, directives, and instructions.
• Interact positively and cooperatively with correctional staff and facility personnel.
• Participate in required in-service training and continuing education.
• Maintain and enhance administrative and technical skills to support healthcare unit operations.
• Support organizational and departmental change initiatives.
• Demonstrate flexibility by accepting additional assignments and duties as needed to support unit goals.
• Adhere to all personnel, attendance, security, and PREA policies.
• Report to work as scheduled and maintain dependable attendance.
• Follow all facility and organizational procedures to support safe and effective operations.
• Upholds HIPAA and PREA regulations.
• Punctual and dependable for assigned/confirmed shifts.
• Maintains security clearance for the assigned facility.

Connaissances

Typing 60 wpm

Dictation equipment

Background checks

Communication

Organizational skills

Formation

High school diploma or equivalent

Outils

Dictation equipment

Description du poste

Job Details:

Job Location: Tallahassee, FL 32304, Position Type: Full Time, Job Shift: Day, Position Summary

Qualifications: Required Qualifications

Education & Experience

• High school diploma or equivalent required
• Ability to type a minimum of 60 words per minute
• Familiarity with dictation, transcription, and copying equipment
• Ability to successfully pass all required background and security screenings

Essential Duties and Responsibilities

Correspondence & Office Administration

• Process incoming and outgoing correspondence in a timely and organized manner
• Receive, route, and distribute communications to the Administrator, Medical Director, and internal or external stakeholders as appropriate
• Prepare letters, memoranda, reports, and other written materials as directed
• Distribute meeting minutes and action item lists to committees and staff

Reporting & Documentation

• Accurately compile, prepare, and maintain clinical, operational, and administrative reports
• Prepare payroll documentation for exempt, non-exempt, and contracted employees as requiredRecord, transcribe, and distribute minutes for committee and departmental meetings
• Compile projects and reports submitted by healthcare staff at the direction of the Administrator
• Organize, classify, and file all office documents using a consistent and retrievable filing system

Scheduling & Coordination

• Coordinate and schedule meetings, appointments, and work assignments to meet or exceed deadlines
• Notify all required attendees of scheduled events in a timely manner
• Schedule contracted physician hours as requested by the Medical Director
• Maintain and update departmental calendars to reflect current and upcoming activities

Communication & Interpersonal Effectiveness

• Communicate clearly, professionally, and respectfully with all staff
• Maintain confidentiality in all written and verbal communications
• Facilitate effective communication between the Administrator and healthcare staff by accurately conveying procedures, directives, and instructions
• Interact positively and cooperatively with correctional staff and facility personnel

Professional Development & Organizational Support

• Participate in required in-service training and continuing education
• Maintain and enhance administrative and technical skills to support healthcare unit operations
• Support organizational and departmental change initiatives
• Demonstrate flexibility by accepting additional assignments and duties as needed to support unit goals

Compliance & Policy Adherence

• Adhere to all personnel, attendance, security, and PREA policies
• Report to work as scheduled and maintain dependable attendance
• Follow all facility and organizational procedures to support safe and effective operations

Core Competencies

• Professionalism and discretion
• Strong organizational and time-management skills
• Attention to detail and accuracy
• Effective communication and collaboration
• Adaptability in a secure healthcare environment

Organizational Expectations

• Provides a positive and professional representation of CFG Health Systems, LLC.
• Promotes a culture of safety for patients and employees through proper identification, reporting, documentation, and prevention
• Mantains competency and knowledge of current standards of practice, trends, and developments in related scope of job role or practice
• Adheres to infection control policies and protocols, medication administration and storage procedures, and controlled substance regulations
• Participate in ongoing quality improvement activities
• Completes required orientation as directed by the facility
• Follows facility and OSHA safety rules and procedures while on assignment
• Follows facility and CFG Health Systems Occurrence Protocol
• Upholds HIPAA and PREA regulations
• Punctual and dependable for assigned/confirmed shifts
• Maintains security clearance for the assigned facility

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made upon written request to your supervisor for individuals with disabilities to perform the essential responsibilities functions.
• May regularly be required to stand, sit, walk, reach, bend, kneel, crouch, or stretch, for prolonged periods of time.
• Ability to communicate and understand written and verbal communication.
• The employee must be able to lift and/or move up to 50 pounds.

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