Medical Office Admin & Credentialing Specialist

EVMS Medical Group; Norfolk (VA); On-site; USD 36,000 - 48,000; Full time

Job summary

Old Dominion University in Virginia is seeking an Administrative Secretary to join the Department of OB/GYN, providing executive assistance to physicians and advanced practice providers and ensuring smooth day-to-day operations.

The role focuses on scheduling, credentialing, record-keeping, and coordinating special projects, with emphasis on HIPAA compliance and accurate documentation across electronic and paper files.

Qualifications

• High skill level with Microsoft Office software.
• Experience in medical practice preferred.

Responsibilities

• Coordinate phone, email, and correspondence triage and responses.
• Schedule and coordinate meetings, appointments, conferences; prepare agendas and materials.
• Maintain electronic and paper files per HIPAA/privacy requirements; process forms and reports; manage supplies and equipment invoices.
• Coordinate initial and ongoing credentialing for physicians and advanced practice providers; track licenses, certifications, registrations, and other credentials; monitor renewals and resolve issues.
• Support special projects and process-improvement initiatives as assigned.

Skills

Communication skills

Tools

Microsoft Office

Job description

Old Dominion University in Virginia is seeking an Administrative Secretary to join the Department of OB/GYN, providing executive assistance to physicians and advanced practice providers and ensuring smooth day-to-day operations.

The role focuses on scheduling, credentialing, record-keeping, and coordinating special projects, with emphasis on HIPAA compliance and accurate documentation across electronic and paper files.