Medical-Legal Case Coordinator

Ultimate Staffing; San Antonio (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

Ultimate Staffing in San Antonio is seeking a Legal Case Manager to coordinate administrative support for physicians and healthcare professionals providing expert opinions in legal proceedings.

The role involves serving as the primary contact between attorneys and healthcare experts, organizing schedules for calls, evaluations, depositions, and testimony, and ensuring timely case progression. You will manage case materials and support billing with expert time records in a fast-paced environment.

Qualifications

• Minimum 5+ years of experience coordinating with medical experts in legal settings.
• Proficient in Microsoft Outlook and Word; strong MS Office skills.
• Excellent organization and attention to detail.
• Strong communication and client service abilities.
• Ability to manage multiple priorities in a deadline-driven environment.
• Able to work independently and in a team.
• Preferred: Associate degree or equivalent experience.

Responsibilities

• Serve as the primary coordinator between legal teams and healthcare professionals engaged in medical-legal work.
• Organize and maintain schedules for calls, evaluations, depositions, and testimony appearances.
• Track case milestones and ensure deadlines are met.
• Receive, process, and distribute medical records with quality checks.
• Verify documentation is sufficient for clinical review and opinion development.
• Prepare expert time records for accurate billing submissions.
• Maintain up-to-date information in the case management system.
• Remain reachable by phone and email to support timely case progression.

Skills

5+ years with medical experts in legal

MS Office proficiency

Organizational skills

Communication and client service

Multi-priority / deadline-driven

Independent and collaborative

Adaptability in fast-paced setting

Education

Associate degree or equivalent experience

Tools

Microsoft Office

Job description

Ultimate Staffing in San Antonio is seeking a Legal Case Manager to coordinate administrative support for physicians and healthcare professionals providing expert opinions in legal proceedings.

The role involves serving as the primary contact between attorneys and healthcare experts, organizing schedules for calls, evaluations, depositions, and testimony, and ensuring timely case progression. You will manage case materials and support billing with expert time records in a fast-paced environment.