Legal Coordinator

OrthoArizona; Chicago (IL); On-site; USD 52,000 - 70,000; Full time

Job summary

OrthoArizona in Chicago, IL is seeking a Legal Coordinator to support the medico-legal department. You will coordinate IMEs and MRRs, manage case workflows, and ensure timely, accurate handling of all case-related activities.

The role requires meticulous attention to detail, strong organizational and time-management skills, and the ability to prioritize deadlines in a fast-paced healthcare environment. Excellent written and verbal communication is essential.

Qualifications

• Strong attention to detail and high accuracy in handling case materials.
• Excellent organizational and time management skills in a fast-paced healthcare setting.
• Professional written and verbal communication with confidentiality and discretion.
• Ability to prioritize competing deadlines and manage high-volume workload.

Responsibilities

• Coordinate and manage medico-legal cases, including IMEs and MRRs.
• Conduct and document conflict checks to ensure compliance with legal and organizational requirements.
• Schedule physician calendars for IMEs, MRRs, depositions, and trial testimony.
• Collect and track case documentation and purpose letters from attorneys or paralegals.
• Track medical records, imaging, and supporting documentation for each case.
• Monitor case progression to meet deadlines and ensure completeness.
• Coordinate logistics for depositions, hearings, and trial appearances as needed.
• Track payments, billing, and case status for reporting.
• Serve as a liaison between attorneys, paralegals, physicians, and internal teams.
• Maintain organized records of medico-legal cases and activities.
• Ensure all work complies with policies and regulations.

Skills

Attention to detail

Organizational skills

Time management

Written and verbal communication

Discretion

Customer service

Job description

The Legal Coordinator supports the medico-legal department by coordinating legal workflows, managing physician involvement in independent medical exams (IMEs) and medical record reviews (MRRs), and ensuring timely, accurate handling of all case-related activities. This role requires strong attention to detail, excellent organizational skills, and the ability to effectively prioritize competing deadlines in a fast-paced healthcare environment.

Key Responsibilities

• Coordinate and manage incoming medico-legal cases, primarily IMEs and MRRs
• Conduct and document conflict checks to ensure compliance with legal and organizational requirements
• Schedule and manage physician calendars for legal work, including IMEs, MRRs, depositions, and trial testimony
• Collect and track required case documentation, including purpose letters from attorneys or paralegals
• Track and manage medical records, imaging, and supporting documentation for each case
• Monitor case progression to ensure all required materials are received, reviewed, and completed within deadlines
• Coordinate logistics for depositions, hearings, and trial appearances as needed
• Track payments, billing, and case status to support accurate financial and operational reporting
• Serve as a liaison between attorneys, paralegals, physicians, and internal teams
• Maintain organized and accurate records of all medico-legal cases and related activities
• Ensure all work is completed in compliance with organizational policies and applicable regulations
• Strong attention to detail with a high level of accuracy
• Excellent organizational and time management skills, with the ability to prioritize multiple deadlines and case demands
• Ability to manage a high-volume workload in a fast-paced environment
• Strong critical thinking and problem-solving skills
• Professional written and verbal communication skills
• High level of discretion when handling confidential and sensitive information
• Provide exceptional customer service to attorneys, physicians, and other contacts
• Maintain professionalism in all interactions, including time-sensitive or high-pressure situations
• Ensure timely and clear communication regarding case status and requirements