Legal Case Manager

Ultimate Staffing; San Antonio (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

Ultimate Staffing in San Antonio is seeking a Legal Case Manager to coordinate administrative support for physicians and healthcare professionals providing expert opinions in legal proceedings.

The role involves serving as the primary contact between attorneys and healthcare experts, organizing schedules for calls, evaluations, depositions, and testimony, and ensuring timely case progression. You will manage case materials and support billing with expert time records in a fast-paced environment.

Qualifications

• Minimum 5+ years of experience coordinating with medical experts in legal settings.
• Proficient in Microsoft Outlook and Word; strong MS Office skills.
• Excellent organization and attention to detail.
• Strong communication and client service abilities.
• Ability to manage multiple priorities in a deadline-driven environment.
• Able to work independently and in a team.
• Preferred: Associate degree or equivalent experience.

Responsibilities

• Serve as the primary coordinator between legal teams and healthcare professionals engaged in medical-legal work.
• Organize and maintain schedules for calls, evaluations, depositions, and testimony appearances.
• Track case milestones and ensure deadlines are met.
• Receive, process, and distribute medical records with quality checks.
• Verify documentation is sufficient for clinical review and opinion development.
• Prepare expert time records for accurate billing submissions.
• Maintain up-to-date information in the case management system.
• Remain reachable by phone and email to support timely case progression.

Skills

5+ years with medical experts in legal

MS Office proficiency

Organizational skills

Communication and client service

Multi-priority / deadline-driven

Independent and collaborative

Adaptability in fast-paced setting

Education

Associate degree or equivalent experience

Tools

Microsoft Office

Job description

A San Antonio-based organization specializes in coordinating administrative support for physicians and healthcare professionals who provide expert opinions in legal proceedings. The company operates as a central point of coordination, connecting medical specialists with legal teams. Services delivered to these professionals include sourcing review assignments, coordinating schedules, securely transferring and maintaining case materials, facilitating communication with attorneys, and overseeing invoicing and payment processes.

Legal Case Manager

A San Antonio-based organization specializes in coordinating administrative support for physicians and healthcare professionals who provide expert opinions in legal proceedings. The company operates as a central point of coordination, connecting medical specialists with legal teams. Services delivered to these professionals include sourcing review assignments, coordinating schedules, securely transferring and maintaining case materials, facilitating communication with attorneys, and overseeing invoicing and payment processes.

Key Responsibilities

In this role, you will serve as the primary coordinator between legal representatives (attorneys and support staff) and healthcare professionals engaged in medical-legal work. Core duties include:

• Acting as the main contact for assigned matters, ensuring clear and continuous communication between all parties
• Organizing and maintaining schedules for calls, evaluations, depositions, and testimony appearances
• Tracking case milestones and ensuring deadlines are met
• Receiving, processing, and distributing medical records promptly while maintaining quality checks (e.g., file integrity, completeness, and accessibility)
• Verifying that documentation provided is sufficient for clinical review and opinion development
• Managing and preparing expert time records for accurate billing submission
• Maintaining up-to-date information within the company's case management system
• Remaining consistently accessible via phone and email to support timely case progression

Qualifications

• Strong working knowledge of Microsoft Office tools, particularly Outlook and Word
• Exceptional organizational skills with high attention to detail
• Ability to manage multiple priorities in a deadline-driven environment
• Effective communication and client service abilities
• Comfortable working both independently and collaboratively
• Able to adapt and perform efficiently in a fast-paced setting
• 5+ years of experience working with medical experts in a legal or paralegal capacity
• Associate degree or equivalent experience (preferred)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.