Executive Assistant

Oracle Corporation; West Palm Beach, Northern (FL, KY); Hybrid; USD 40,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

401(k) retirement plan

Generous paid time off

Career development and continuing教育

Job summary

St. Marys Medical Center Hospital in West Palm Beach, FL is seeking an Executive Assistant to support the CFO, COO, Associate Administrators, and Assistant Administrator. The role focuses on confidential secretarial duties, calendar management, meeting coordination, and professional interaction with physicians, patients, and staff.

The position requires 1–2 years of Executive Assistant experience, a high school diploma, and is an on-site, full-time Day shift role in a hospital setting.

Qualifications

• Education: High school diploma or equivalent.
• Experience: 1–2 years as an Executive Assistant.

Responsibilities

• Provide professional secretarial duties for the CFO/Assoc. Admin/Asst. Admin.
• Maintain calendars and appointments.
• Coordinate and maintain meetings.
• Handle public interactions professionally by phone and in person.

Skills

Organizational skills

Communication skills

Confidential document handling

Education

High school diploma or GED

Job description

West Palm Beach, FL, United States (On-site)

Job Description

Job Shift: Days

Job Type: Full Time

Assists the Chief Financial Officer, Chief Operating Officer, Associate Administrators (2), and Assistant Administrator with day-to-day operations by performing a variety of confidential secretarial and executive duties. Maintains excellent organizational and communication skills in dealing with physicians, patients, the public and members of the hospital staff where assertive but tactful demeanor is required. Maintains confidential files of correspondence and statistical reports and documents relative to the operation of the hospital. Prepares confidential correspondence for the CFO, COO, Assoc. Administrators, and Asst. Administrator with little or no direction. Coordinates, assists and attends, when necessary, a variety of hospital meetings, seminars and/or programs. Responsible for planning, organizing, and managing projects and handling Contract Management. Performs miscellaneous duties as assigned.

Responsibilities

• Provides professional secretarial duties for the CFO/Assoc. Admin/Asst. Admin.
• Maintains CFO/Assoc. Admin/Asst. Admin calendars and appointments as required
• Coordinates and Maintains meetings as assigned
• Handles public via in-person and through telephone contact in a professional manner. Provides courteous and friendly service to all customers by using appropriate interpersonal and communication skills.

Qualifications

Education:

• Required: High school diploma or equivalent

Experience:

• Required: 1-2 years of experience as an Executive Assistant

License:

• Not Applicable

Certifications:

• Not Applicable

About Us

St. Mary's Medical Center Hospital is committed to providing exceptional patient care in a supportive and collaborative environment. As a member of our team, you will have the opportunity to work with advanced technology and be part of a healthcare community dedicated to making a positive impact on the lives of our patients.

At St. Mary's Medical Center, we understand that our greatest asset is our dedicated team of professionals. That's why we offer more than a job - we provide a comprehensive benefit package that prioritizes your health, professional development, and work-life balance. The available plans and programs include:

• Medical, dental, vision, and life insurance
• 401(k) retirement savings plan with employer match
• Generous paid time off
• Career development and continuing education opportunities
• Health savings accounts, healthcare & dependent flexible spending accounts
• Employee Assistance program, Employee discount program
• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, auto & home insurance

Note: Eligibility for benefits may vary by location and is determined by employment status

About the Team

St. Marys Medical Center (SMMC), part of the Palm Beach Health Network, is a 420-bed acute care hospital in West Palm Beach. The hospital has been serving Palm Beach County and the Treasure Coast for more than 80 years.SMMC is a Level 1 Trauma Center, a state-designated Pediatric Trauma Referral Center, certified Comprehensive Stoke Center, and has a level III NICU. Pediatric services are provided at the Palm Beach Childrens Hospital at St. Marys Medical Center, which is the only dedicated childrens hospital between Ft. Lauderdale and Orlando. Along with 24/7 dedicated pediatric emergency and trauma care, Palm Beach Childrens Hospitals medical staff consists of 196 pediatricians in 36 subspecialties. Join us!

Job Info

• Degree Level High School Diploma/GED (±11 years)
• Job Schedule Full time
• Job Shift Day
• Locations St. Marys Medical Center (On-site)