Medical Affairs Speaker Programs Lead (Remote)

heartflowinc; United States; Remote; USD 75,000 - 120,000; Full time

Benefits offered by this job

Remote work

Equal Opportunity Employer

Job summary

HeartFlow, Inc. is seeking a Speaker Program Specialist to schedule, coordinate and support healthcare professional education programs led by the Medical Affairs team.

You will own the program calendar end to end, secure faculty, arrange logistics and ensure timely payments and reporting. The ideal candidate is highly organized, self-directed and detail oriented, capable of maintaining Salesforce records, contracts and budgets while complying with HCP interaction rules.

Qualifications

• Education: BA/BS in related field or equivalent experience.
• 2–3 years in medical device or pharma coordinating HCP education.

Responsibilities

• Schedule, coordinate and support HCP education programs.
• Build and maintain the master calendar of HCP education programs.
• Maintain Salesforce/Blackthorn data for programs, faculty and attendees.
• Coordinate travel, room blocks, meals and internal meetings.
• Provide admin support for education programs, including pre/post materials and back-end webinar support.
• Process and track HCP contracts, liaise with Legal on contract language.
• Ensure each engagement has documented need and fair-market-value rate.
• Capture transfers of value for Open Payments reporting.
• Reconcile expenses via Concur.
• Track program types, attendance and summarize for leadership.
• Conduct additional admin tasks for Medical Affairs as needed.

Skills

Medical education coordination

Strong organizational skills

Excellent communication

Independent worker

Education

BA/BS degree

Tools

Salesforce

Blackthorn

Zoom Webinars

Google Suite

MS Office

Job description

HeartFlow, Inc. is seeking a Speaker Program Specialist to schedule, coordinate and support healthcare professional education programs led by the Medical Affairs team.

You will own the program calendar end to end, secure faculty, arrange logistics and ensure timely payments and reporting. The ideal candidate is highly organized, self-directed and detail oriented, capable of maintaining Salesforce records, contracts and budgets while complying with HCP interaction rules.