Remote Medical Education Programs Coordinator

Heartflow; United States; Remote; USD 75,000 - 120,000; Full time

Job summary

Heartflow is seeking a Speaker Program Specialist to manage HCP education programs end to end in a remote U.S. role. You will own calendars, coordinate faculty, manage contracts and budgets, and ensure compliance with industry regulations across programs.

You will keep Salesforce/Blackthorn data accurate, arrange travel, and support virtual and in-person sessions while maintaining documentation for audits and reporting. This position offers flexibility and growth within Medical Affairs.

Qualifications

• Experience coordinating medical education programs with HCPs.
• Strong scheduling, calendar management and budget tracking.
• Familiar with AdvaMed/Open Payments rules.

Responsibilities

• Schedule and coordinate HCP education programs and faculty.
• Maintain master calendar and avoid conflicts.
• Manage Salesforce and Blackthorn data for programs.
• Coordinate travel, room blocks, meals, and internal meetings.
• Provide admin support including pre/post materials and webinars.
• Process contracts and work with Legal on updates.
• Ensure each engagement has fair-market-value and audit-ready files.
• Track value transfers and support Open Payments reporting.
• Reconcile expenses in Concur.
• Summarize program types and attendance for leadership.
• Assist with other Medical Affairs tasks.

Skills

Medical education coordination

Detail orientation

Organizational skills

Communication

Independent work

Education

BA/BS in related field

Tools

Salesforce

Zoom

Google Workspace

Microsoft Office

Job description

Heartflow is seeking a Speaker Program Specialist to manage HCP education programs end to end in a remote U.S. role. You will own calendars, coordinate faculty, manage contracts and budgets, and ensure compliance with industry regulations across programs.

You will keep Salesforce/Blackthorn data accurate, arrange travel, and support virtual and in-person sessions while maintaining documentation for audits and reporting. This position offers flexibility and growth within Medical Affairs.