Legal Administrative Specialist

RWJBarnabas Health; Short Hills (NJ); On-site; USD 57,000 - 80,000; Full time

Benefits offered by this job

Paid Time Off

Health insurance

Retirement plans

Tuition reimbursement

Employee discounts

Job summary

RWJBarnabas Health is seeking an Administrative Assistant to support the General Counsel Office in New Jersey. The role focuses on legal document drafting, revision, and administrative operations for a fast-paced healthcare system.

You will work closely with attorneys, manage calendars, and coordinate communications with internal and external stakeholders while maintaining discretion and accuracy in all tasks.

Qualifications

• At least 5–7 years of administrative support experience, preferably in legal or healthcare.
• 2–3 years drafting, revising & redlining contracts and legal docs in a law/GC setting.
• Bachelor's degree or equivalent experience preferred.
• Strong MS Office skills and familiarity with redlining tools.
• Familiarity with legal terminology and processes desired.
• Excellent written and verbal communication and attention to detail.
• Ability to multitask under tight deadlines with discretion.

Responsibilities

• Provide high‑level admin support to attorneys, incl calendars and meetings.
• Draft, revise and redline contracts and legal documents.
• Draft/proofread legal correspondence and formal reports.
• Maintain document control and archiving of executed agreements.
• Support contract routing and e-signatures (DocuSign).
• Manage legal files (physical and electronic) for quick access.
• Prepare agendas, minutes, and action item follow-ups.
• Coordinate communication between Legal and internal/external partners.

Skills

Calendar management

Meeting scheduling

Communication

Discretion

Timely filing

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

DocuSign

Job description

RWJBarnabas Health is seeking an Administrative Assistant to support the General Counsel Office in New Jersey. The role focuses on legal document drafting, revision, and administrative operations for a fast-paced healthcare system.

You will work closely with attorneys, manage calendars, and coordinate communications with internal and external stakeholders while maintaining discretion and accuracy in all tasks.