Legal Administrative Assistant: Contracts & Docs Pro

Talentify; West Orange (NJ); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Paid Time Off

Medical, Dental, Vision Insurance

Retirement Plans

Parental Leave

Tuition Reimbursement

Wellness Programs

Employee Discounts

Job summary

RWJBarnabas Health is seeking an organized Administrative Assistant to support the General Counsel Office. You will draft, revise and redline contracts, manage correspondence and reports, and provide comprehensive administrative support to a dynamic legal team.

Role requires 5–7 years in admin, a law/healthcare backdrop preferred, and strong MS Office skills. This is a salaried, day-shift position in New Jersey with responsibilities across calendar management, invoicing, and confidential file

Qualifications

• 5–7 years of administrative support experience, preferably in legal or healthcare.
• 2–3 years drafting, revising, and redlining contracts and legal docs.
• Bachelor’s degree or equivalent experience preferred.
• Proficient in MS Office and document redlining tools.
• Strong written and verbal communication; detail oriented.

Responsibilities

• Provide high-level administrative support to attorneys, including calendars and meetings.
• Draft, revise and redline contracts and legal documents.
• Draft and proof legal correspondence and reports for accuracy.
• Manage document control, versioning, and archiving executed agreements.
• Coordinate contracts for signature (DocuSign) and tracking.
• Maintain legal files and support prep of presentations and reports.
• Coordinate communication with internal, external parties and counsel.
• Prepare agendas, minutes, and follow up on action items.
• Handle confidential information with discretion and professionalism.
• Manage invoices, expenses, budgets, and reporting per procedures.
• Support department meetings and events logistics.
• Perform general office duties to ensure smooth operations.

Skills

Administrative support experience

Legal/Healthcare environment exposure

Microsoft Office proficiency

Advanced proofreading and drafting

Discretion with sensitive information

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Document redlining tools

Job description

RWJBarnabas Health is seeking an organized Administrative Assistant to support the General Counsel Office. You will draft, revise and redline contracts, manage correspondence and reports, and provide comprehensive administrative support to a dynamic legal team.

Role requires 5–7 years in admin, a law/healthcare backdrop preferred, and strong MS Office skills. This is a salaried, day-shift position in New Jersey with responsibilities across calendar management, invoicing, and confidential file