Senior Administrative Assistant, Oncology

RWJBarnabas Health; New Brunswick (NJ); Sur place; USD 33 000 - 39 000; Plein temps

Avantages offerts par ce poste

Paid Time Off

Tuition reimbursement

Health insurance

Dental and vision

Résumé du poste

RWJBarnabas Health is seeking an Administrative Assistant – Oncology at the Morris Cancer Center to provide high-level administrative support to Oncology providers and the Chief of the Department. You will manage complex calendars, coordinate Tumor Board activities, and assist with billing, purchasing, and departmental operations.

The role requires organized, proactive, and detail-oriented individuals who thrive in a fast-paced healthcare setting and can communicate effectively with physicians,

Qualifications

• High School Diploma or equivalent.
• Minimum of five years of administrative support experience within a healthcare or academic medical setting.
• Experience supporting physicians, medical leaders, or executive-level staff.
• Demonstrated experience managing complex calendars and coordinating schedules involving multiple providers.
• Working knowledge of insurance, referrals, billing, and basic revenue cycle processes.
• Experience managing provider expenses, reimbursements, and departmental purchasing workflows.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with electronic medical record systems, such as EPIC.
• Strong typing skills and the ability to prepare letters, memos, reports, and meeting minutes.
• Excellent written and verbal communication skills.
• Strong organizational, prioritization, multitasking, and follow-up skills.
• Ability to meet deadlines and work with a strong sense of urgency in a fast-paced environment.
• Ability to appropriately manage confidential and sensitive information while consistently demonstrating professionalism.
• Associate’s or Bachelor’s degree is preferred

Responsabilités

• Provide high-level administrative support to Oncology providers and the Chief of the Department to support seamless daily operations.
• Manage complex calendars and schedules, including provider schedules, patient meetings, Tumor Board sessions, departmental events, and cross-disciplinary meetings.
• Coordinate Tumor Board activities and prepare case lists, imaging requests, pathology reports, agendas, and other required materials.
• Communicate with multidisciplinary teams to ensure Tumor Board information and materials are distributed in a timely manner.
• Support patient communication, including appointment reminders, follow-up activities, provider messages, and appropriate routing of clinical information to clinical staff.
• Process provider and departmental expenses, reimbursements, invoices, and procurement requests.
• Support billing and basic revenue cycle activities, including charge capture assistance, obtaining necessary documentation, and following up on outstanding items with providers and staff.
• Assist with onboarding and orientation activities for new providers and administrative team members.
• Draft, edit, and prepare letters, correspondence, reports, presentations, memos, and meeting minutes.
• Serve as an administrative point of contact for internal and external stakeholders and ensure inquiries are appropriately triaged and addressed.
• Maintain organized departmental files, regulatory documentation, compliance records, and meeting archives.
• Prepare and distribute materials for committees, conferences, specialty meetings, and other departmental activities.
• Coordinate administrative needs across departments and maintain effective working relationships with faculty, leadership, and staff.
• Maintain and coordinate faculty office IT needs
• Perform administrative and clerical responsibilities including scanning, faxing, data entry, mail distribution, and supply management
• Identify workflow challenges and recommend solutions that may improve departmental efficiency
• Provide support to other department staff as needed

Connaissances

Administrative support

Calendar management

Communication

Patient coordination

Formation

High School Diploma

Associate or Bachelor's (preferred)

Outils

EPIC

Microsoft Office

Description du poste

RWJBarnabas Health is seeking an Administrative Assistant – Oncology at the Morris Cancer Center to provide high-level administrative support to Oncology providers and the Chief of the Department. You will manage complex calendars, coordinate Tumor Board activities, and assist with billing, purchasing, and departmental operations.

The role requires organized, proactive, and detail-oriented individuals who thrive in a fast-paced healthcare setting and can communicate effectively with physicians,