Executive Assistant

Providence; Walla Walla (WA); On-site; USD 60,000 - 90,000; Full time

Job summary

Providence St. Mary Medical Center is seeking an Executive Assistant to provide high-level administrative support to the Chief and Executive Director, coordinating daily operations, calendars, meeting logistics, agendas, minutes, and room setup.

The role serves as a liaison among the Senior Leadership Team, physicians, directors, nursing and staff to ensure timely information flow and smooth operations, while upholding Providence's patient-focused mission and values.

Qualifications

• Two years college-level coursework in business administration or related field.
• Notary license or ability to obtain upon hire.
• 3 years of Executive office/secretarial/administrative support experience.
• Experience with Microsoft Office, Word, Excel, PowerPoint, Outlook and Adobe Acrobat.

Responsibilities

• Manage executive calendars and scheduling.
• Coordinate meetings, agendas, minutes, and room setup.
• Serve as liaison between senior leadership, physicians, directors, nursing and staff to facilitate information flow.
• Provide high-level administrative support to executives and directors.

Education

Two years college-level coursework in business administration or related field

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Adobe Acrobat

Job description

Under the general direction of the Chief and/or Executive Director, the Executive Assistant performs highly responsible and complex administrative assistance and coordinates daily operations to assure smooth, timely and efficient operation of Administration; Serves as a liaison between the Senior Leadership Team, community, physicians, directors, nursing and ancillary staff to facilitate an efficient flow of information through Administration; Relieves assigned Executive(s) and/or Director(s) of clerical and administrative duties, including, but not limited to managing calendars as well as coordinating all logistics relating to a variety of senior meetings, preparing agendas, taking minutes, room set-up, etc. Supports the Mission and Vision of Providence St. Mary Medical Center (PSMMC).

Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence St. Mary Medical Center and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required qualifications:

• Coursework/Training: Two (2) years college-level course work in business administration, office management, secretarial training or related field or an equivalent combination of education and experience based on the essential functions of the position may be used in lieu of the two years college-level course work.
• Notary license, or have ability to obtain upon hire
• 3 years of Executive office/secretarial/administrative support experience.
• Experience with a variety of software applications, including Microsoft Office, Word, Excel, PowerPoint, Outlook and Adobe Acrobat.

Preferred qualifications:

• Experience in a medical office/hospital setting and/or legal office/law firm and medical terminology/and/or legal terminology.

Why Join Providence?

Ourbest-in-class benefitsare uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering ourMissionof caring for everyone, especially the most vulnerable in our communities.