Medical Administrative Assistant — Scheduling & Patient Care

Seneca Nation Health System; Irving (NY); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health, dental, vision coverage for.

Vacation and PTO

401K matching

Paid holidays

Disability insurance

Leaves (parential, medical, education,

Job summary

Seneca Nation Health System is seeking an Administrative Support person to assist the medical unit with scheduling, data entry, and liaison duties.

The role covers timekeeping in Kronos, filing, order processing, and event support for health unit activities, ensuring accurate documentation and smooth operations in a patient-centered environment.

Excellent communication and computer skills are essential to provide high-quality service to patients and staff across departments.

Qualifications

• High School Diploma or equivalent is required.
• Medical Administrative Assistant Certification or willingness to obtain within 1 year.
• Experience in a large hospital/outpatient setting preferred.

Responsibilities

• Maintains medical unit schedules, including monthly provider calendars.
• Manages multiple phone lines and provides coverage as needed.
• Monitors office supply expenditures and places orders.
• Assists in planning medical unit events and records meeting minutes.
• Organizes files including time off requests and training certificates.
• Updates Kronos timekeeping and time-off calendars.
• Gathers data and compiles quarterly reports.
• Ensures accurate data entry into the electronic health record.
• Promotes Patient Centered Medical Home guidelines.
• Delivers culturally sensitive patient care and communications.
• Maintains stock and performs general office duties.
• Fosters a cooperative work environment.
• Upholds SNHS mission and promotes the organization.
• Applies trauma-informed care principles in treatment planning.
• Attends mandatory staff meetings and trainings.
• Follows department, SNHS policies and procedures.

Skills

Excellent communication

Interpersonal skills

Excellent computer skills

Education

High School Diploma or equivalent

Medical Administrative Assistant Certification

Tools

Kronos Timekeeping

Job description

Seneca Nation Health System is seeking an Administrative Support person to assist the medical unit with scheduling, data entry, and liaison duties.

The role covers timekeeping in Kronos, filing, order processing, and event support for health unit activities, ensuring accurate documentation and smooth operations in a patient-centered environment.

Excellent communication and computer skills are essential to provide high-quality service to patients and staff across departments.