Receptionist

Seneca Nation Health System; Irving (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k matching

Paid holidays

PTO

Job summary

Seneca Nation Health System is seeking a scheduling-focused administrative staff member to manage clinic appointments and support the medical unit. The role emphasizes accurate data entry, efficient communication, and reliable coordination with providers and patients.

The incumbent will handle inbound calls, maintain appointment schedules, and assist administrative assistants as needed, contributing to smooth patient flow and high-quality care.

Qualifications

• Includes ability to multitask across scheduling, calls, and data entry.
• Strong written and oral communication with patients and staff.
• Proficient typing and basic computer skills required.

Responsibilities

• Receives and screens calls; schedules appointments per protocol.
• Notifies patients of changes and conveys provider availability.
• Produces memos, notes, reports, and other correspondence.
• Entries patient data into the electronic health record accurately.

Skills

Multitasking

Communication skills

Written & verbal

Computer skills

Education

High School Diploma or equivalent

2+ years clerical/customer service experience

Job description

Benefits include:

• Monday - Friday (No weekends and no holidays)
• Health, dental, and vision full coverage for individual - Family option available
• Short term/long term disability options
• Vacation (annual) + PTO (accrued weekly)
• 16 paid holidays in the calendar year
• 401K - 5% matching
• Parental, medical, education, bereavement leaves and so much more!

BASIC FUNCTION:

Incumbent is responsible for all scheduling tasks within the Medical Unit. Supports the administrative assistants as needed.

GENERAL RESPONSIBILITIES:

1. Receives and screens incoming phone calls. Accurately schedules requested appointments according to established protocol. Transfers calls within the department appropriately based on patient individual status and needs.
2. Performs administrative duties required to provide adequate patient care.
3. Notifies patients of changes to appointments or provider availability as needed. Responsible to handle appropriately any/all communications necessary for patient care, both incoming and outgoing.
4. Generates memos, work/school notes, reports, and other correspondence as needed.
5. Records all information necessary for patient care accurately, and ensures timely entry of all required data into the electronic health record.
6. Documents all patient contacts according to the provisions of HIPAA and the Privacy Act of 1974.
7. Directs patients through the medical unit when necessary.
8. Performs general medical office duties. Responsible for all general maintenance, housekeeping, material stocking, and cleaning as needed in order to maintain a clean and sanitary workplace for the delivery of patient care.
9. Participates and promotes Patient Centered Medical Home (PCMH) guidelines and procedures.
10. Promotes a cooperative and cohesive workplace environment to maintain high quality services to patients.
11. Upholds and promotes the value and integrity of the Seneca Nation Health System’s mission statement. Will promote SNHS in a positive manner.
12. Provides care through a trauma-informed lens by incorporating key principles of both physical and psychological environment safety, trustworthiness and transparency, collaboration of decision-making during treatment plan developments, empowerment of patients by recognizing and building upon individual strengths, as well as recognizing and respecting the diversity of cultural backgrounds and sensitivity.
13. Attends all mandatory staff meetings and in-services.
14. Follows all policies and procedures of the department, Seneca Nation, and Seneca Nation Health System.

KNOWLEDGE, SKILLS, & ABILITIES:

• Ability to multitask.
• Excellent communication, interpersonal and patient service skills.
• Excellent written and oral communication skills.
• Active listening skills.
• Pleasant personality.
• Excellent computer skills and typing skills with word processing and/or spreadsheet experience.

QUALIFICATIONS:

• High School Diploma or equivalent required.
• Two or more years experience in clerical work, customer service or related field required.
• Experience in a large hospital, academic medical center, outpatient health care setting, or Indian Health Service (IHS)/tribal health, preferred.