Medical Office Administrative Assistant - Scheduling & Data

Seneca Health; New York, Northern (NY, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

Vacation and PTO

Sick leave and holidays

401K with matching

Parental leave

Job summary

Seneca Health is seeking an organized Administrative Assistant to provide essential support to the medical unit. You will manage scheduling, timekeeping, record keeping, and data entry, acting as a liaison between staff and department heads within the SNHS.

This role requires strong communication and computer skills, with Kronos timekeeping and reporting as key duties, and a focus on patient care in a professional healthcare setting.

Qualifications

• High school diploma or equivalent is required.
• Medical Administrative Assistant Certification or willingness to obtain within 1 year of hire.
• Experience in a large hospital, academic medical center, outpatient health care setting, or IHS/tribal health is preferred.

Responsibilities

• Maintain medical unit schedule and provider calendars.
• Handle patient lines and cover Medical Receptionist duties when needed.
• Monitor expenditures and place orders for medical office supplies.
• Assist in event planning for the medical unit and record meeting minutes.
• Update Kronos timekeeping and time-off calendar for staff.
• Record patient information accurately in the EHR and support data entry.
• Promote PCMH guidelines and culturally sensitive patient care.
• Maintain stock and keep the workplace clean and orderly.
• Attend mandatory meetings and adhere to department policies.

Skills

Communication skills

Interpersonal skills

Patient service skills

Analytical skills

Problem-solving skills

Computer skills

Education

High school diploma

Medical Administrative Assistant Certification

Tools

Kronos

Job description

Seneca Health is seeking an organized Administrative Assistant to provide essential support to the medical unit. You will manage scheduling, timekeeping, record keeping, and data entry, acting as a liaison between staff and department heads within the SNHS.

This role requires strong communication and computer skills, with Kronos timekeeping and reporting as key duties, and a focus on patient care in a professional healthcare setting.