Med Spa Operations Lead: Inventory, Scheduling & Analytics

Annie Aesthetic; San Francisco (CA); On-site; USD 50,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(K)

PTO

Clinic treatment discounts

Job summary

Serenity Aesthetics & Wellness in San Francisco's Union Square is seeking an organized Assistant Manager to backstop the Practice Manager. This role keeps back-office operations running, owning inventory, reporting, scheduling, payroll and HR administrative tasks, while enabling leadership to focus on clinic strategy.

You will partner with vendors, maintain records, generate clear reports from scheduling/POS data, ensure accurate payroll entries, and supervise staff coverage during weekdays.

Qualifications

• 3-5 years of experience in an administrative or office management role, ideally within a medical office, med spa, or healthcare setting.
• Strong proficiency in Excel/Google Sheets and comfort building clear, accurate reports from raw data.
• Experience supporting payroll processes and staff scheduling.
• Excellent organizational skills with the ability to manage multiple ongoing tasks and deadlines simultaneously.
• Trustworthy and discreet, with sound judgment around confidential business and personnel information.
• Proactive, reliable, and comfortable working independently once priorities are set.
• Experience with Zenoti software is a plus.

Responsibilities

• Oversee inventory levels for medical supplies, injectables, skincare products, and retail items.
• Build and maintain reports (revenue, provider performance, treatment room utilization, retail sales).
• Create and manage staff/ provider schedules and coordinate time-off requests.
• Review payroll entries for accuracy and assist with onboarding and personnel files.
• Maintain general office supplies, equipment, vendor contracts, and facility needs.

Skills

Organizational skills

Discretion and confidentiality

Proactive and reliable

Independent work

Tools

Excel/Google Sheets

Zenoti

Job description

Serenity Aesthetics & Wellness in San Francisco's Union Square is seeking an organized Assistant Manager to backstop the Practice Manager. This role keeps back-office operations running, owning inventory, reporting, scheduling, payroll and HR administrative tasks, while enabling leadership to focus on clinic strategy.

You will partner with vendors, maintain records, generate clear reports from scheduling/POS data, ensure accurate payroll entries, and supervise staff coverage during weekdays.