Med Spa Office Manager - Operations & Admin Lead

Annie Aesthetic; San Francisco (CA); On-site; USD 50,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(K)

Paid time off

Clinic treatment discounts

Job summary

Serenity Aesthetics & Wellness in San Francisco is seeking an Office Manager to support the Practice Manager at our Union Square location. You will own back-office operations, manage inventory, reporting, staff scheduling, payroll, and HR admin to keep the clinic running smoothly.

The ideal candidate is organized, discreet with confidential information, and able to juggle multiple tasks while meeting deadlines. Onsite, full-time with opportunities for growth and comprehensive benefits.

Qualifications

• 3-5 years of experience in an administrative or office management role, ideally within a medical office, med spa, or healthcare setting.
• Strong proficiency in Excel/Google Sheets and comfort building clear, accurate reports from raw data.
• Experience supporting payroll processes and staff scheduling.
• Excellent organizational skills with the ability to manage multiple ongoing tasks and deadlines simultaneously.
• Trustworthy and discreet, with sound judgment around confidential business and personnel information.
• Proactive, reliable, and comfortable working independently once priorities are set.
• Experience with Zenoti software is a plus.

Responsibilities

• Inventory & Ordering: Track inventory levels for medical supplies, injectables, skincare products, and retail items.
• Reporting & Analytics: Build and maintain reports (revenue, provider performance, room utilization, retail sales).
• Staff Scheduling: Create provider and front desk schedules, manage time-off requests and coverage.
• Payroll & HR Administrative Support: Review payroll entries and assist with onboarding and licensing renewals.
• General Office Management: Maintain supplies, equipment, and vendor contracts; coordinate facilities.

Skills

Excel/Google Sheets

Payroll support

Staff scheduling

Organizational skills

Discretion/Confidentiality

Independent work

Healthcare admin

Tools

Zenoti

Job description

Serenity Aesthetics & Wellness in San Francisco is seeking an Office Manager to support the Practice Manager at our Union Square location. You will own back-office operations, manage inventory, reporting, staff scheduling, payroll, and HR admin to keep the clinic running smoothly.

The ideal candidate is organized, discreet with confidential information, and able to juggle multiple tasks while meeting deadlines. Onsite, full-time with opportunities for growth and comprehensive benefits.