Mechanical Engineering Programs Administrator

University of Delaware; Newark (DE); On-site; USD 52,000 - 68,000; Full time

Job summary

University of Delaware is seeking an Administrative Specialist to support Mechanical Engineering capstone Senior Design courses (MEEG401 & MEEG402) and related activities. The role involves budgeting, liaison work with faculty, students, and industry partners, and coordination of events and alumni activities.

The position requires a Bachelor’s degree with at least three years of administrative experience, strong customer service, and excellent communication skills.

Qualifications

• Bachelor’s degree with at least three years of relevant experience.
• Experience with administrative support practices and procedures.
• Ability to handle information that is confidential and sensitive.
• Effective verbal and written communication skills, including grammar and composition.
• Budget preparation and management experience preferred.

Responsibilities

• Manages Mechanical Engineering Senior Design program (MEEG401 & MEEG402) under faculty direction.
• Serves as main contact for Senior Design teams and coordinates purchasing, budgeting, and department correspondence.
• Plans and coordinates Senior Design events, including logistics, agendas, and invitations to faculty, students, panelists, and judges.
• Recruits and schedules faculty, industry, and alumni as panelists and reviewers for Senior Design events.
• Maintains folders, budgets, and purchasing records; supports the ME Alumni Committee and related events.
• Manages the CBER NSF REU program, including scheduling events and coordinating with external partners.

Skills

Customer service

Communication

Confidential information handling

Process improvement

Budget preparation

Microsoft Office

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

University of Delaware is seeking an Administrative Specialist to support Mechanical Engineering capstone Senior Design courses (MEEG401 & MEEG402) and related activities. The role involves budgeting, liaison work with faculty, students, and industry partners, and coordination of events and alumni activities.

The position requires a Bachelor’s degree with at least three years of administrative experience, strong customer service, and excellent communication skills.