Engineering Department Admin & Student Support

Rose-Hulman Institute of Technology; Terre Haute (IN); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Health benefits

Tuition Exchange

Generous paid leave

Full-service fitness facilities

Access to labs and facilities

Job summary

Rose-Hulman Institute of Technology is seeking an Administrative Assistant for the Mechanical Engineering Department. You will provide essential clerical and student-support services, handle inquiries, and manage materials for courses and programs.

As the primary administrative liaison, you will coordinate registrations, process timesheets, and assist with budgets and records. A High School Diploma and 2–3 years of experience are expected, with strong MS Office skills and excellent

Qualifications

• High School Diploma required.
• Two to three years of professional work experience preferred.
• Strong verbal and written communication skills; interpersonal and customer service abilities.
• Proficiency in Microsoft Office Suite or related software; ability to learn new processes quickly.

Responsibilities

• Provide primary administrative support to the Department of Mechanical Engineering.
• Answer, screen, and direct calls; greet visitors and provide information to students, faculty, staff, and the public.
• Prepare routine correspondence and maintain electronic filing systems; copy, collate, assemble, and distribute materials.
• Hire student graders and Teaching Assistants; review timesheets; track department spending and submit monthly expense reports.
• Coordinate registrations, schedule presenters, arrange catering, and prepare program materials; assist with academic coordination and student registration processes.
• Maintain records and data entry; manage calendars and travel arrangements; support multiple priorities with professionalism.

Skills

Organizational skills

Communication skills

Customer service

Microsoft Office

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Rose-Hulman Institute of Technology is seeking an Administrative Assistant for the Mechanical Engineering Department. You will provide essential clerical and student-support services, handle inquiries, and manage materials for courses and programs.

As the primary administrative liaison, you will coordinate registrations, process timesheets, and assist with budgets and records. A High School Diploma and 2–3 years of experience are expected, with strong MS Office skills and excellent