Mathematics Department Administrative Specialist

University of Wisconsin-Platteville; Platteville (WI); On-site; USD 23,000 - 33,000; Full time

Job summary

The Department Assistant for Mathematics at University of Wisconsin-Platteville provides primary administrative support for the department, serving as the first contact for students, faculty, staff and visitors. This 12-month, full-time role delivers administrative, financial and academic support to ensure smooth daily operations.

This position is full-time with benefits, paid leave, and an hourly rate of $20.50.

Qualifications

• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities in a collaborative academic environment.
• Demonstrated ability to work effectively with students, faculty and staff.

Responsibilities

• Administrative Support - Represent and act as first point of contact for Mathematics Department.
• Serve as a resource for faculty, staff and students regarding university rules, regulations, policies, forms and procedures.
• Establish and maintain department files.
• Establish and/or maintain proficiency with the software associated with database, budgeting, classrooms, course materials, curricular and catalog changes.
• Assist faculty, in numerous areas associated with instruction, scheduling rooms, computers/software requests, etc.
• Assist faculty in registration and travel arrangements for mathematics conferences.
• Assist with Faculty and Academic Staff searches.
• Use university database to prepare a variety of reports needed by the department.
• Plan and coordinate the annual events.
• Budget and Records Management - Prepare and update 5-year budget estimates for each department account for the UW-Platteville Budget Office and EMS Dean's Office.
• Manage department financial transactions in consultation with the department chair.
• Maintain control on the usage and tracking of the department procurement card and reconcile monthly billing statements.
• Create spread sheets to track all expenditures and fund transfers.
• Oversee all accounts.
• Maintain inventory and related records and order supplies for department.
• Registration/Curriculum Management for the Department. - Assist Chair in creating class schedule...

Skills

Organizational skills

Attention to detail

Multi-tasking

Communication

Job description

The Department Assistant for Mathematics at University of Wisconsin-Platteville provides primary administrative support for the department, serving as the first contact for students, faculty, staff and visitors. This 12-month, full-time role delivers administrative, financial and academic support to ensure smooth daily operations.

This position is full-time with benefits, paid leave, and an hourly rate of $20.50.