Department Assistant for Mathematics

University of Wisconsin-Platteville; Platteville (WI); On-site; USD 23,000 - 33,000; Full time

Job summary

The Department Assistant for Mathematics at University of Wisconsin-Platteville provides primary administrative support for the department, serving as the first contact for students, faculty, staff and visitors. This 12-month, full-time role delivers administrative, financial and academic support to ensure smooth daily operations.

This position is full-time with benefits, paid leave, and an hourly rate of $20.50.

Qualifications

• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities in a collaborative academic environment.
• Demonstrated ability to work effectively with students, faculty and staff.

Responsibilities

• Administrative Support - Represent and act as first point of contact for Mathematics Department.
• Serve as a resource for faculty, staff and students regarding university rules, regulations, policies, forms and procedures.
• Establish and maintain department files.
• Establish and/or maintain proficiency with the software associated with database, budgeting, classrooms, course materials, curricular and catalog changes.
• Assist faculty, in numerous areas associated with instruction, scheduling rooms, computers/software requests, etc.
• Assist faculty in registration and travel arrangements for mathematics conferences.
• Assist with Faculty and Academic Staff searches.
• Use university database to prepare a variety of reports needed by the department.
• Plan and coordinate the annual events.
• Budget and Records Management - Prepare and update 5-year budget estimates for each department account for the UW-Platteville Budget Office and EMS Dean's Office.
• Manage department financial transactions in consultation with the department chair.
• Maintain control on the usage and tracking of the department procurement card and reconcile monthly billing statements.
• Create spread sheets to track all expenditures and fund transfers.
• Oversee all accounts.
• Maintain inventory and related records and order supplies for department.
• Registration/Curriculum Management for the Department. - Assist Chair in creating class schedule...

Skills

Organizational skills

Attention to detail

Multi-tasking

Communication

Job description

JOB REQUIREMENTS: Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Department Assistant for Mathematics Job Category:University Staff Employment Type:Regular Job Profile:Department Assistant Position Summary: The Department Assistant serves as the primary administrative support for the Mathematics Department and is often the first point of contact for students, faculty, staff, and visitors. This position provides comprehensive administrative, financial, and academic support while ensuring the efficient daily operation of the department. The successful candidate will possess strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities in a collaborative academic environment. This is a full-time, 12-month, benefit and paid leave eligible position with an hourly rate of $20.50.

Key Job Responsibilities:

• Administrative Support - Represent and act as first point of contact for Mathematics Department.
• Serve as a resource for faculty, staff and students regarding university rules, regulations, policies, forms and procedures.
• Establish and maintain department files.
• Establish and/or maintain proficiency with the software associated with database, budgeting, classrooms, course materials, curricular and catalog changes.
• Assist faculty, in numerous areas associated with instruction, scheduling rooms, computers/software requests, etc.
• Assist faculty in registration and travel arrangements for mathematics conferences.
• Assist with Faculty and Academic Staff searches.
• Use university database to prepare a variety of reports needed by the department.
• Plan and coordinate the annual events.
• Budget and Records Management - Prepare and update 5-year budget estimates for each department account for the UW-Platteville Budget Office and EMS Dean's Office.
• Manage department financial transactions in consultation with the department chair.
• Maintain control on the usage and tracking of the department procurement card and reconcile monthly billing statements.
• Create spread sheets to track all expenditures and fund transfers.
• Oversee all accounts.
• Maintain inventory and related records and order supplies for department.
• Registration/Curriculum Management for the Department. - Assist Chair in creating class schedule\...

The University of Wisconsin-Platteville is committed to recruiting, supporting and fostering a diverse, inclusive and civil community of outstanding faculty, staff and students, and is an AA/EEO Employer. The names of nominees and applicants who have not requested in writing that their identities be kept confidential, and of all finalists, will be released upon request. A criminal background check is required for employment. Applicants must be legally entitled to work in the U.S. at time of hire.