Materials & Labor Solutions Coordinator (On-Site)

Scherer Bros. Lumber Co.; Arden Hills (MN); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

ESOP

401(k) match

Health insurance

Dental & vision

Life & AD&D

Long-term disability

Paid time off

Holidays

Sick time

Job summary

Scherer Bros. Lumber Co. in Arden Hills, MN is seeking a Labor Solutions Office Coordinator to serve as the organizational hub for the Labor Solutions team.

You will support project coordinators and installers by managing material orders, setting up and closing out jobs, handling installer payroll and compliance, and serving as the go-to contact for vendors and clients. This role connects the office, field, and customers, ensuring timely material flow, accurate documentation, and smooth contract

Qualifications

• High school diploma or equivalent required.
• 2+ years of customer service experience.
• Strong written and verbal communication with clients, vendors, and crews.
• Excellent organization, time management, and attention to detail.
• Proficiency in Word, Excel, and Outlook.
• Valid driver's license with acceptable driving record.
• Experience with BisTrack or ERP systems in lumber/building materials.

Responsibilities

• Order materials for active jobs, receive deliveries, and verify vendor acknowledgments.
• Enter all orders in BisTrack.
• Create will-call tickets with installers and project managers, including paint and caulk will-calls in winter.
• Help decide when to ship material to the job versus hold it.
• Open Labor Solutions contracts once Credit approves the job start.
• Build physical and digital job folders with plans and documents.
• Review client contracts for signatures, initials, and deposits.
• Enter weekly installer payroll in BisTrack.
• Track installer insurance and required paperwork for compliance.
• Schedule material pick-ups and keep Monday.com current with job plans and field documents.
• Invoice contracts, close out jobs, and consolidate folders for filing.
• Process vendor credits and return credits.
• Support general invoicing and billing.
• Use and help test Bluebeam, including maintaining the Bluebeam pricing spreadsheet.
• Serve as a primary contact for vendors and clients.
• Support installation crews and help prepare for team meetings.
• Travel occasionally to Scherer Bros. locations, job sites, and events.

Skills

Customer service

Written communication

Verbal communication

Organization

Time management

Microsoft Word

Microsoft Excel

Microsoft Outlook

Driver's license

Math skills

Attention to detail

BisTrack

Bluebeam

Monday.com

Education

High school diploma

Tools

BisTrack

Bluebeam

Monday.com

Job description

Scherer Bros. Lumber Co. in Arden Hills, MN is seeking a Labor Solutions Office Coordinator to serve as the organizational hub for the Labor Solutions team.

You will support project coordinators and installers by managing material orders, setting up and closing out jobs, handling installer payroll and compliance, and serving as the go-to contact for vendors and clients. This role connects the office, field, and customers, ensuring timely material flow, accurate documentation, and smooth contract