Office Coordinator

Scherer Bros. Lumber Co.; Arden Hills (MN); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

ESOP

401(k) match

Health insurance

Dental & vision

Life & AD&D

Long-term disability

Paid time off

Holidays

Sick time

Job summary

Scherer Bros. Lumber Co. in Arden Hills, MN is seeking a Labor Solutions Office Coordinator to serve as the organizational hub for the Labor Solutions team.

You will support project coordinators and installers by managing material orders, setting up and closing out jobs, handling installer payroll and compliance, and serving as the go-to contact for vendors and clients. This role connects the office, field, and customers, ensuring timely material flow, accurate documentation, and smooth contract

Qualifications

• High school diploma or equivalent required.
• 2+ years of customer service experience.
• Strong written and verbal communication with clients, vendors, and crews.
• Excellent organization, time management, and attention to detail.
• Proficiency in Word, Excel, and Outlook.
• Valid driver's license with acceptable driving record.
• Experience with BisTrack or ERP systems in lumber/building materials.

Responsibilities

• Order materials for active jobs, receive deliveries, and verify vendor acknowledgments.
• Enter all orders in BisTrack.
• Create will-call tickets with installers and project managers, including paint and caulk will-calls in winter.
• Help decide when to ship material to the job versus hold it.
• Open Labor Solutions contracts once Credit approves the job start.
• Build physical and digital job folders with plans and documents.
• Review client contracts for signatures, initials, and deposits.
• Enter weekly installer payroll in BisTrack.
• Track installer insurance and required paperwork for compliance.
• Schedule material pick-ups and keep Monday.com current with job plans and field documents.
• Invoice contracts, close out jobs, and consolidate folders for filing.
• Process vendor credits and return credits.
• Support general invoicing and billing.
• Use and help test Bluebeam, including maintaining the Bluebeam pricing spreadsheet.
• Serve as a primary contact for vendors and clients.
• Support installation crews and help prepare for team meetings.
• Travel occasionally to Scherer Bros. locations, job sites, and events.

Skills

Customer service

Written communication

Verbal communication

Organization

Time management

Microsoft Word

Microsoft Excel

Microsoft Outlook

Driver's license

Math skills

Attention to detail

BisTrack

Bluebeam

Monday.com

Education

High school diploma

Tools

BisTrack

Bluebeam

Monday.com

Job description

Know lumber? Keep jobs moving.Scherer Bros. Lumber Co. is hiring a Labor Solutions Office Coordinator in Arden Hills, MN. At Scherer Bros., we succeed by working together to fill our customers' needs, and this role is where that happens every day. If you've worked a lumberyard counter, a building-materials desk, or a contractor-sales office, you already speak this job's language: will-calls, acknowledgments, installer crews, and getting the right material to the right site at the right time.About the roleYou'll be the organizational hub of our Labor Solutions team, reporting to the Labor Solutions Manager. You'll support Project Coordinators and installation crews by managing material orders, setting up and closing out jobs, handling installer payroll and compliance, and serving as a go-to contact for vendors and clients.You'll connect the office, the field, and our customers so nothing falls through the cracks. When a crew needs material, a client needs an answer, or a vendor needs a correction, you're the one who sees the need and fills it. It's a great fit for a team player who likes detail and understands how a materials order turns into a finished install.What you'll doOrders and materialsOrder materials for active jobs, receive deliveries, and verify vendor acknowledgmentsEnter all orders in BisTrackCreate will-call tickets with installers and project managers, including paint and caulk will-calls in winterHelp decide when to ship material to the job versus hold itJob setup and contractsOpen Labor Solutions contracts once Credit approves the job startBuild physical and digital job folders with plans and documentsReview client contracts for signatures, initials, and depositsInstallers and schedulingEnter weekly installer payroll in BisTrackTrack installer insurance and required paperwork for complianceSchedule material pick-ups and keep Monday.com current with job plans and field documentsBilling and month-endInvoice contracts, close out jobs, and consolidate folders for filingProcess vendor credits and return creditsSupport general invoicing and billingTeam and systems supportUse and help test Bluebeam, including maintaining the Bluebeam pricing spreadsheetServe as a primary contact for vendors and clientsSupport installation crews and help prepare for team meetingsTravel occasionally to Scherer Bros. locations, job sites, and eventsWhat you bringRequiredHigh school diploma or equivalent2+ years of customer service experienceStrong written and verbal communication with clients, vendors, and crewsSharp organization, time management, and attention to detailSolid math and problem-solving skillsProficiency in Microsoft Word, Excel, and OutlookValid driver's license with an acceptable driving recordAbility to lift up to 25 poundsYou'll stand out withExperience in a lumberyard, building-materials dealer, millwork, or construction-supply settingFamiliarity with BisTrack or another lumber/building-materials ERPExperience with will-calls, purchase orders, vendor acknowledgments, or reading plans and takeoffsBackground coordinating installers, subcontractors, or field crewsExposure to Bluebeam or Monday.comPrior administrative or project coordination experienceDetails and how to applyDetailLocationArden Hills, MN- Scherer Bros Lumber Co.ScheduleFull-time, on-site 7:00-4:30 Mon-FriStatusNon-exempt (hourly, overtime-eligible)Reports toLabor Solutions ManagerPay$20–$25 per hour, based on experienceWork environmentIndoor office, with occasional travel to job sitesBenefitsEmployee ownership: company-funded ESOP after 1 year, so you share in the success we build together401(k): dollar-for-dollar match on the first 3%, plus 50% on the next 2%; Roth option availableMedical: two HealthPartners plans (PPO or HDHP with HSA and company contribution), plus no-cost Kavira home and virtual careDental and vision: Delta Dental and VSP plansCompany-paid coverage: $50,000 life and AD&D, long-term disability, and an Employee Assistance ProgramTime off: 2 weeks of Personal Paid Time to start, growing to 4 weeks, plus 9 paid holidays and MN Earned Sick and Safe TimeAlso: pre-tax FSA, voluntary life, and short-term disability after 1 yearMedical, 401(k), life, and LTD start the first of the month after 30 days; dental after 60 days.All team members complete required safety training and follow Scherer Bros. safety policies and Standard Work.Ready to work together with a team that fills real needs for builders and homeowners? Apply and tell us about your building-materials or yard experience in your cover note.Scherer Bros. Lumber Co. is an equal opportunity employer.