Materials Coordinator - Dental Labs

University of North Carolina - Chapel Hill; Elkins Hills (NC); On-site; USD 45,000 - 50,000; Full time

Job summary

University of North Carolina - Chapel Hill is hiring an Admin Support Specialist to manage vendor lab services and case workflows for the dental labs. This role coordinates shipments, verifies quality, and records costs in the management system while supporting other Clinical Operations tasks.

The position requires a high school diploma or equivalent and at least one year of related office experience, with preferred familiarity in dental labs, inventory control, and Microsoft Outlook/Excel.

Qualifications

• High school diploma or equivalent required, plus one year of related office experience or an equivalent combination of training and experience.
• Experience working withDental Labs or dental lab procedures is preferred.
• Experience with Microsoft Outlook and Excel and with inventory management is desirable.

Responsibilities

• Serve as primary administrator for vendor-contracted dental laboratory services and related case management for the School of Dentistry's student clinics and departments.
• Receive and inspect lab cases for quality assurance and assign appropriate vendors; document cases in the case management system.
• Ship laboratory models to vendors, track costs, purchase supplies, prepare requisitions, process financial transactions, and generate financial reports.
• Provide cross-coverage in other Clinical Operations areas as needed.

Skills

Inventory management

Vendor coordination

Education

High school diploma or equivalency

Tools

Microsoft Outlook

Excel

Lab tracking software

Inventory management software

Job description

Admin Support Specialist - Journey

Position Number: 20065294

Vacancy ID: P021444

Position Type: Permanent Staff (SHRA)

Full-time/Part-time: Full-Time Permanent

Hours per week: 40

Work Schedule: Monday - Friday 8:30 - 5:30

Work Location: Chapel Hill, NC

Position Location: North Carolina, US

Hiring Range: $44,859 - $49,580

Salary Grade Equivalent: NC09 / GN06

Working Title: Materials Coordinator - Dental Labs

Department: ASOD Clinical Operations-431500

Career Area: Administrative/Clerical Support

Posting Open Date: 10/06/2026

Application Deadline: 10/13/2026

Be a Tar Heel! University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit: The UNC Adams School of Dentistry Office of Clinical Operations is responsible for overseeing patient care, providing quality assurance, maintaining infection control, administering regulatory compliance and preserving fiscal stability. The Office of Clinical Operations is an integral part of the School and their primary mission is to provide the highest quality education and training to students and to provide the highest quality dental treatment available for patients.

Position Summary: This position will be the primary administrator for the vendor-contracted dental laboratory services dispensary and other dental lab case management support requirements provided by Clinical Operations to the School of Dentistry’s student clinics and other departments requiring this service. The lab coordinator will receive dental lab cases and inspect for quality assurance, receive prescriptions for contracted lab casework and assign appropriate vendors, document cases in the case management system, ship laboratory models to selected vendors, track casework costs, purchase supplies, prepare purchase requisitions, process financial transactions, and prepare financial reports. Secondary duties include cross-coverage in other Clinical Operations areas.

Minimum Education and Experience Requirements: High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences:

• Experience working with Dental Labs or Dental lab procedures.
• Experience with Microsoft Outlook and Excel.
• Experience with Inventory Management.
• Experience with lab tracking software.

Special Physical/Mental Requirements: Physical Effort: Lifting of material up to 351bs is routine. Extended periods of standing and reaching. Maneuvering inventory carts weighing up to 200 pounds is routine. Visual Attention, Mental Concentration and Manipulative Skills. With or without reasonable accomodations.

Campus Security Authority Responsibilities: Not Applicable.

Contact Information: If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]. Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement: The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Pay Band Information: To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.