Materials Coordinator - Dental Labs

UNC-Chapel Hill; Chapel Hill (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

UNC Adams School of Dentistry seeks an Administrative Support Specialist to manage vendor-contracted dental laboratory services for student clinics and other departments.

You will receive lab cases, ensure quality, process prescriptions, coordinate with vendors, track costs, and assist with purchasing and documentation.

Qualifications

• High school diploma or GED with at least one year of office support experience.
• Or an equivalent combination of education and experience.
• Experience with dental labs or dental lab procedures is preferred.
• Proficiency with Microsoft Outlook and Excel.
• Experience with inventory management and lab-tracking software is a plus.

Responsibilities

• Serve as the primary administrator for vendor-contracted dental laboratory services and case management.
• Receive cases, inspect for quality assurance, and assign appropriate vendors.
• Document cases in the case management system and track costs.
• Ship laboratory models to vendors and prepare purchase requisitions.
• Process financial transactions and prepare financial reports.
• Provide cross-coverage in other Clinical Operations areas as needed.

Skills

Customer service

Organizational skills

Attention to detail

Communication

Education

High school diploma or GED

Tools

Microsoft Outlook

Excel

Lab tracking software

Inventory management software

Job description

Full-time/Part-time Permanent/Time-Limited

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

If time-limited, estimated duration of appointment

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

The UNC Adams School of Dentistry Office of Clinical Operations is responsible for overseeing patient care, providing quality assurance, maintaining infection control, administering regulatory compliance and preserving fiscal stability. The Office of Clinical Operations is an integral part of the School and their primary mission is to provide the highest quality education and training to students and to provide the highest quality dental treatment available for patients.

Position Summary

This position will be the primary administrator for the vendor-contracted dental laboratory services dispensary and other dental lab case management support requirements provided by Clinical Operations to the School of Dentistry’s student clinics and other departments requiring this service. The lab coordinator will receive dental lab cases and inspect for quality assurance, receive prescriptions for contracted lab casework and assign appropriate vendors, document cases in the case management system, ship laboratory models to selected vendors, track casework costs, purchase supplies, prepare purchase requisitions, process financial transactions, and prepare financial reports. Secondary duties include cross-coverage in other Clinical Operations areas.

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences

• Experience working with Dental Labs or Dental lab procedures.
• Experience with Microsoft Outlook and Excel.
• Experience with Inventory Management.
• Experience with lab tracking software.

Required Licenses/Certifications

Special Physical/Mental Requirements

Physical Effort: Lifting of material up to 351bs is routine. Extended periods of standing and reaching. Maneuvering inventory carts weighing up to 200 pounds is routine. Visual Attention, Mental Concentration and Manipulative Skills. With or without reasonable accomodations.

Campus Security Authority Responsibilities

Office of Human Resources Contact Information

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Required Documents

• Curriculum Vitae / Resume
• List of References

Optional Documents

• Cover Letter

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that best describes your experience/education for the Administrative Support Specialist position.
  • High school diploma/GED and at least one year of office support experience
  • Associate's, Bachelor's, Master's, or Doctorate in any field
  • Combination of post high school education and/or experience in office support to equal at least 1 year
  • Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience)
  • None of the above
• Give a brief explanation of your experience providing customer service in a professional dental or medical setting.

  (Open Ended Question)

• What is your level of proficiency with Microsoft Excel?
  • Beginner (basic data entry, formatting)
  • Intermediate (formulas, sorting/filtering, pivot tables)
  • Advanced (complex formulas, data analysis, dashboards)