Admin Support Specialist - Journey

The University of North Carolina at Chapel Hill; Chapel Hill (NC); On-site; USD 45,000 - 50,000; Full time

Job summary

The University of North Carolina at Chapel Hill is seeking a Materials Coordinator for the Dental Labs within the Adams School of Dentistry, Office of Clinical Operations. This full-time role supports vendor-lab services, case management, and procurement, ensuring QA, documentation, and timely processing of orders.

Based in Chapel Hill, NC, the position requires a high school diploma and at least one year of office experience, with proficiency in Outlook and Excel.

Qualifications

• High school diploma or equivalent and one year of related office experience.
• Experience with Microsoft Outlook and Excel.
• Experience with Inventory Management.
• Experience with lab tracking software.

Responsibilities

• Receive and inspect dental lab cases for quality assurance.
• Assign appropriate vendors for contracted lab casework.
• Document cases in the case management system.
• Ship laboratory models to selected vendors.
• Track casework costs and purchase supplies.
• Prepare purchase requisitions and process financial transactions.
• Prepare financial reports and provide cross-coverage as needed.

Skills

Office administration

Inventory management

Communication

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Excel

Inventory management software

Lab tracking software

Job description

Posting Information

Department ASOD Clinical Operations-431500

Career Area Administrative/Clerical Support

Is this an internal only recruitment? No

Posting Open Date 10/06/2026

Application Deadline 10/13/2026

Position Type Permanent Staff (SHRA)

Position Title Admin Support Specialist - Journey

Salary Grade Equivalent NC09 / GN06

Working Title Materials Coordinator - Dental Labs

Position Number 20065294

Vacancy ID P021444

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

Hours per week 40

Work Schedule Monday – Friday 8:30 – 5:30

Work Location Chapel Hill, NC

Position Location North Carolina, US

Hiring Range $44,859 - $49,580

Pay Band Information To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Notice to Applicants

Position Summary Information

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn. One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose Of Organizational Unit

The UNC Adams School of Dentistry Office of Clinical Operations is responsible for overseeing patient care, providing quality assurance, maintaining infection control, administering regulatory compliance and preserving fiscal stability. The Office of Clinical Operations is an integral part of the School and their primary mission is to provide the highest quality education and training to students and to provide the highest quality dental treatment available for patients.

Position Summary

This position will be the primary administrator for the vendor-contracted dental laboratory services dispensary and other dental lab case management support requirements provided by Clinical Operations to the School of Dentistry’s student clinics and other departments requiring this service. The lab coordinator will receive dental lab cases and inspect for quality assurance, receive prescriptions for contracted lab casework and assign appropriate vendors, document cases in the case management system, ship laboratory models to selected vendors, track casework costs, purchase supplies, prepare purchase requisitions, process financial transactions, and prepare financial reports. Secondary duties include cross-coverage in other Clinical Operations areas.

Minimum Education And Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences

• Experience working with Dental Labs or Dental lab procedures.
• Experience with Microsoft Outlook and Excel.
• Experience with Inventory Management.
• Experience with lab tracking software.

Special Physical/Mental Requirements

Physical Effort: Lifting of material up to 351bs is routine. Extended periods of standing and reaching. Maneuvering inventory carts weighing up to 200 pounds is routine. Visual Attention, Mental Concentration and Manipulative Skills. With or without reasonable accomodations.

Campus Security Authority Responsibilities

Not Applicable.

Quick Link

https://unc.peopleadmin.com/postings/326581

Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.