Materials Coordinator

UVA Community Health; Manassas (VA); On-site; USD 22,854 - 32,222; Full time

Job summary

UVA Community Health is seeking a Materials Coordinator in Manassas, VA to manage supply distribution, stock levels, and requisitions. You will support hospital staff as a supply resource and maintain inventory databases and par levels.

The role requires 3–5 years in a healthcare supply context, proficiency with MS Office, and the ability to learn inventory control software while ensuring compliance and efficient operations.

Qualifications

• Education: High School Diploma or GED required.
• Experience: 3-5 years of relevant healthcare supply chain experience.
• Core skills: strong verbal and written communication.
• Proficiency with PowerPoint, Word, and Excel.
• Ability to learn inventory control software and operate handheld devices.

Responsibilities

• Facilitates distribution of supplies per policy.
• Serves as purchasing/supply resource for hospital staff.
• Maintains and stocks supply locations.
• Processes departmental requisitions electronically.
• Maintains supply database and par levels.
• Supports annual safety and infection control in‑services.
• Performs other materials management tasks as assigned by Supervisor.

Skills

Communication skills

Microsoft Word

Microsoft Excel

PowerPoint

Teamwork

Education

High School Diploma or GED

Tools

Inventory control software

Job description

About Us: We are ushering in a new era of healthcare where achieving good health is just the beginning. At UVA Community Health, part of the world‑class UVA Health academic health system, we are committed to caring for the whole person by building meaningful connections with our patients in the local setting of UVA Health’s community hospitals, outpatient locations, and provider offices. By combining our team’s talent and expertise, the breadth of capabilities across the entire UVA Health system, and our dedication to community wellness, we are bringing expert care close to home.

Job Description

Materials Coordinator | Job Code: PU4535 | Monday‑Friday | 7am‑3:30pm

Job Summary

• The Materials Coordinator facilitates the distribution of supplies in accordance with hospital and departmental policy and procedure.
• Serves as a purchasing/supply resource to hospital staff, as well as other areas as assigned.
• Maintains and stocks assigned supply locations.
• Processes departmental requisitions electronically.
• Receives, processes returns, and maintains par levels.
• Replenishments code carts.
• Maintains supply database to reflect items additions/deletions and par level adjustments.
• Ensures organization and cleanliness within inventory supply rooms.
• Maintains all required competencies.
• Performs other Materials Management functions as requested by the Supervisor.
• Maintains annual safety and infection control in‑services in addition to educational hours to meet requirements.

Qualifications

• Education: High School Diploma or GED required.
• Experience: 3-5 years of relevant experience required. Previous healthcare experience preferred. Refer to the Life Support Training Policy for additional details.
• Licensure: N/A
• Additional Skills/Requirements Required:
  • Ability to work in a stressful and fast paced environment resulting from unit demands.
  • Ability to learn inventory control software system and basic computer skills.
  • PowerPoint, Microsoft Word, Excel, Team oriented with good communication skills.
  • Ability to clearly communicate verbally and in written form.
• Additional Skills/Requirements Preferred:
  • Knowledge/experience in using pallet jack, dock board and hand trucks.
• Competencies:
  • Communications:
    • Interacts with external and internal customers in a positive and diplomatic manner.
    • Possesses good verbal and written communication skills.
    • Provides excellent customer service relating to supply chain functions and any special customer inquiries.
  • Teamwork:
    • Acts as a liaison to all departments which require the services of Supply Chain Operations.
    • Acts as a department liaison for customer service, providing assistance with resolving customer inquiries and troubleshooting product requisitions, purchase orders, and billing, as appropriate.
    • Conducts product research and sourcing.
    • Handles vendor backorders, product returns and recalls, and communicates product information and changes.
  • Compliance:
    • Ensures compliance to all department, hospital, Corporate, and Joint Commission policies/recommendations.
    • Ensures compliance in market facilities through education and guidance from Supply Chain leaders.
    • Maintains competency according to departmental policies, procedures, protocols, and mandatory education requirements.
  • Administrative Support:
    • Ensures accurate management of product inventory for the facility.
    • Counts and replenishes inventory using available technology.
    • Assists with inventory management by stocking shelves, rotating stock, cycle counts, and physical inventory.
    • Cleans, prepares, and replenishes specialty carts, kits, and equipment, if applicable.
    • Receives all incoming freight from UPS, FedEx, and other common carriers.
    • Prepares and ships outgoing freight.
    • Uses computer systems, including handhelds, within Supply Chain Operations.

Physical Demands

• Medium to Heavy Physical Demand: The job requires constant standing, frequently walking, and bending/stooping. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull 100 lbs. For any weight over 35 lbs., use Safe Handling Equipment.

Other

• May require the use of safety equipment, such as HEPA mask, for infection prevention: Yes
• On call responsibilities as directed: No
• Ability to travel between campus buildings, remote facilities, and out of town as needed: Yes

The base compensation range for this role is $16.59 - $23.39 hourly. Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education. Please note that the pay range does not include any applicable incentive compensation programs such as shift differentials, clinical ladders, and other incentives that may be available for those in eligible positions.