Supply Chain - OR Materials Coordinator

UVA Community Health; Culpeper (VA); On-site; USD 50,000 - 70,000; Full time

Job summary

UVA Community Health is looking for an OR Coordinator in Culpeper, VA. This role is crucial for managing supplies in the Operating Room. The ideal candidate will have experience in healthcare and proficiency with inventory control systems.

Responsibilities include requisitioning, receiving, and ensuring the availability of necessary supplies, while maintaining effective communication with the Supply Chain team.

A high school diploma is required, and a BA/BS is preferred. Join us to contribute to an improved patient experience!

Qualifications

• 3-5 years of relevant experience required, ideally in healthcare.
• Ability to work in a stressful, fast-paced environment.
• Experience with inventory control software and basic computer skills.

Responsibilities

• Requisitioning, receiving, and stocking of supplies for the OR.
• Establishing monitors and adjusting par levels based on product utilization.
• Processing inventory requisitions for acquisition, delivery, and restocking.

Skills

Inventory control

Communication skills

Teamwork

Attention to detail

Education

High School Diploma or GED

BA/BS preferred

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

About Us

We are welcoming a new era in healthcare where achieving good health is just the beginning. At UVA Health Northern VA & Culpeper, we believe in caring for the whole person by getting to know – and making connections with – our patients. By combining the talent and expertise of our people, the breadth of capabilities across our system, and our commitment to helping our communities get better and stay healthy, we are improving the patient experience.

Job Description

OR Coordinator

Job Code: PU4545

Job Type: Full Time

Start Time: 6:30am

Job Summary

The OR Materials Coordinator is responsible for the requisitioning, receiving, and stocking of supplies for the OR, Anesthesia and Post-Operative Care Environment as well as other areas as assigned. Some of the major job functions include but are not limited to:

• Establishing monitors and adjusting par levels based on product utilization to facilitate the hospital's standards of patient care while functioning within financial constraints.
• Initiating orders for non-stock supplies to include order entry, transmission, confirmation, labeling (patient-chargeable items) and delivery of received items to the departments.
• Processing inventory requisitions to include acquisition, delivery, and restocking.
• Communicating with Finance to rectify purchasing/invoicing discrepancies.
• Confer with the Manager of Supply Chain, OR Supervisor, and the Director of Surgical Services to assist with potential cost‑saving and quality improvement options.
• Assist OR staff with product research/sample procurement under the direction of the OR Supervisor.
• Perform all stocking duties associated with OR supplies, instruments, etc.
• Perform other materials management functions as requested by the OR Supervisor.
• Maintain annual safety and infection control in‑services in addition to educational contact hours to meet requirements.

Qualifications

Education: High School Diploma or GED required. BA/BS preferred.

Experience: 3 - 5 years of relevant experience required. Previous healthcare experience preferred. Refer to the Life Support Training Policy for additional details.

Additional Skills/Requirements Required: Ability to work in a stressful and fast‑paced environment resulting from unit demands; Ability to learn inventory control software system and basic computer skills; PowerPoint, Microsoft Word, Excel; Team oriented with good communication skills; Ability to clearly communicate verbally and in written form.

Additional Skills/Requirements Preferred: OR / Surgical Services materials management and logistics, planning, and support knowledge.

Competencies

• Communications: Interacts with external and internal customers in a positive and diplomatic manner. Possesses good verbal and written communication skills. Provides excellent customer service relating to supply chain functions and any special customer inquiries.
• Teamwork: Acts as a liaison to all departments which require the services of Supply Chain Operations. Provides assistance with resolving customer inquiries and troubleshooting product requisitions, purchase orders, and billing, as appropriate. Conducts product research and sourcing. Handles vendor backorders, product returns and recalls, and communicates product information and changes.
• Compliance: Ensures compliance to all department, hospital, corporate, and Joint Commission policies/recommendations. Ensures compliance in market facilities through education and guidance from Supply Chain leaders. Maintains competency according to departmental policies, procedures, protocols, and mandatory education requirements.
• Administrative Support: Ensures accurate management of product inventory for the facility. Counts and replenishes inventory using available technology. Assists with inventory management by stocking shelves, rotating stock, cycle counts, and physical inventory. Cleans, prepares, and replenishes specialty carts, kits, and equipment, if applicable. Receives all incoming freight from UPS, FedEx, and other common carriers. Prepares and ships outgoing freight. Uses computer systems, including handhelds, within Supply Chain Operations.

Physical Demands

Medium to Heavy Physical Demand: The job requires constant standing, frequently walking, and bending/stooping. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull 100 lbs. For any weight over 35 lbs., use Safe Handling Equipment. This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Community Health.

Other

• May require the use of safety equipment, such as HEPA mask, for infection prevention.
• On call responsibilities as directed.
• Ability to travel between campus buildings, remote facilities, and out of town as needed.